This is the position of Deputy Operations Manager, within the Radio & Geoastronomy (R&G) Division, Smithsonian Astrophysical Observatory (SAO), at the Submillimeter Array (SMA)-Hawaii facilities.  The Submillimeter Array (SMA) is an array of eight 6-meter diameter radio telescopes operating throughout the 1.3mm and 0.86 mm atmospheric windows (190-380 GHz) located in Hawaii.   

Duties

As Deputy Operations Manager, participates in the management of the day-to-day operations of the Observatory and the maintenance of its facilities to ensure the safety of staff, visitors, and the SMA telescopes and scientific instrumentation; prevent deterioration; and support the overall scientific mission. Provides direction to administrative and skilled trades employees in the absence of the SMA Director. Serves as the COTR (Contracting Officers' Technical Representative) for facilities repair/renovation projects to ensure the timeliness and the quality of work performed by contractors and their compliance with contract terms. This includes monitoring the work or service performed by the outside contractor, advising the contractor of deficiencies in performance, verifying completion of work, approving payments, and coordinating with the SI/SAO Contracting Officers as appropriate to resolve contractor performance or other issues. Works with staff from SI’s Office of Planning, Design, and Construction (OPDC) and SI’s Office of Facilities Management and Reliability (OFMR) for SI funded projects to ensure that all documentation requirements are met. Supports construction projects’ oversight in other areas as requested. Serves as Safety Officer for SMA-Hawaii facilities. Designs and implements an overall safety program-- including relevant training --for staff, visitors, and volunteers; and serves as technical advisor on safety issues related to SMA operations.  Serves as the SMA-Hawaii interface with SAO Cambridge and SI OSHEM.  Develops safety related aspects of annual SMA-Hawaii budget request. Assures compliance with all certification, safety, fire prevention, and SI/SAO security program requirements. As assigned by the SMA Director, performs periodic onsite surveys of various types of construction work in progress at SMA-Hawaii facilities, and reviews project plans and inspects both in-process and completed work performed both by SMA-Hawaii staff and contractors to determine compliance with applicable Institution and occupational safety standards. Prepares and presents comprehensive reports—both oral and written--in assigned areas. Performs other related duties as assigned.

Requirements

• Pre- and post-appointment background investigation
• May be required to serve an 18-month probationary period for managers.
• May be required to serve a one-year probationary period.
• U.S. citizenship
• Males born after 12/31/59 must be registered with Selective Service.
• The incumbent of this position must have a valid state driver's license

Qualifications

Specialized Experience: One year of directly related experience (Federal or other) equivalent to GS-11 in the federal service. Specialized experience would include activities as duties leading safety programs at an observatory and overseeing the maintenance and repair of observatory facilities, including electrical, mechanical, structural, plumbing, and HVAC systems.  Facilities experience would be at a COTR-II level of responsibility or equivalent. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. There is no education substitution for this position. Qualifications must be met by the closing date of the announcement.  Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement. Important Note: The review of your resume will determine your final rating and should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

Contacts

• Address SMITHSONIAN Office of Human Resources 60 Garden Street, MS 17 Cambridge, Massachusetts 02138 United States
• Name: Laura Conway
• Phone: 617 495 7373
• Email: [email protected]