The Radiology Administrator within the Cincinnati VAMC provides consultative and administrative support to the Radiology Service and Chief, Radiology Service as needed, and to provide effective liaison for administrative activities so that daily operations are handled expeditiously.

Duties

VA Healthcare System Serving Ohio, Indiana, and Michigan (VISN 10) advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being. Major Duties: Serves as a principal advisor to the Service Chief, Radiology Service. The Radiology Administrator participates in the overall administrative, operational management, decision-making, policy development and resource allocation and utilization for the Service. Incumbent provides administrative and analytical expertise and works independently and closely on a day-to-day basis with the Service Chief in planning, identifying, resolving, and implementing complex management programs and policies related to the operation of the Radiology Service. Makes proposals based on professional observations and analyses to modify or change procedures and policies as well as initiate suggestions for new policies designed to enhance the efficiency of the operations of the service. Incumbent prepares the appropriate documents and coordinates quarterly meetings of both the Radiation Safety Committee and the MRI Safety Committee including maintaining copies of minutes of all Committee meetings as required. The incumbent serves as a member of other committees, and subcommittees as necessary. The incumbent serves as an expert on data collection and analysis and participates in the development of strategies for implementation of projects or policy changes. Extracts and assembles information, conducts analysis, and develops reports for presentations. The incumbent will put together high-level business plans as necessary in support of radiology operations and departmental needs. Provides administrative staff support in short and long-range planning efforts. Promotes team building and improvement of business practices. Incumbent ensures compliance with national guidance and directives in preparing annual and cyclic planning documents. The incumbent acts as a resource to supervisory staff for report development, data collection processes, and presentation requirements to result in consistent product. The incumbent develops and maintains monthly audits for the Radiology Residency and student service programs for multiple Universities and Colleges. The incumbent maintains accurate attendance and thorough PACS reports to universities to ensure quality assurance with ongoing summaries which measure quality and productivity for radiologists, fellows, residents, students, and their peer comparisons. The incumbent reviews Radiology Service clinic utilization and service wait times with the Service Chief, radiology supervisors and facility access coordinators to adjust radiology availability to suit the needs of the Veterans and the healthcare system. S/he reviews and remediates, as appropriate, open encounters and tracks and trends radiology related consults. Incumbent is the primary liaison between Human Resources and Radiology Service. Incumbent is responsible for maintenance and oversight of personnel files on each employee which includes Agency required standards as well as confidential documents related to compensation, medical accommodations, and disciplinary actions. S/he tracks all employees to ensure the supervisors complete all appraisals in a timely manner for submission to Human Resources. Maintains original documents/copies and a data base of all approved service position descriptions, functional statements, scopes of practice, competencies, corresponding performance standards and disciplinary actions. Performs other duties as required. Work Schedule: Monday - Friday 8:00am - 4:30pm Telework: Ad-hoc telework may be available in accordance with agency policy Virtual: This is not a virtual position. Functional Statement #: 92661-0 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. English Language Proficiency. DRTs must be proficient in spoken and written English as required by 38 U.S.C. 7402(d), and 7407(d). Education Requirement - You must have completed a full-time training course of at least 24 months in duration (or the equivalent) in a post-high school diagnostic radiologic technology program, evidenced by a certificate or an associate degree, accredited by the Joint Review Committee on Education in Radiologic Technology (JRCERT) or from other accrediting agencies as recognized by the Department of Education (DOE). Certification. All applicants must be certified in general radiologic technology by the American Registry of Radiologic Technology, Radiography (ARRT) (R). Advanced ARRT certification is required for assignments that include computed tomography (CT), magnetic resonance imaging (MRI), [or Mammography (M) duties performed independently, as applicable]. Advanced certification indicates that the incumbent can operate independently and has demonstrated specific clinical competency in the appropriate specialty and taken and passed the designated examination. In modalities that require advanced certification, to support their continued development, technologists who do not possess an advanced certification may be provided on the job training with oversight from a certified radiologic technologist. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations: GS-12 Diagnostic Radiologic Technologist Experience: At least one year of the following types of experience comparable to the next lower grade level that fully meets the KSAs at that level. Radiology Administrator. Assignment to this grade level is restricted to those serving as the radiology administrator at medical facilities with comprehensive and complex radiographic and imaging programs. Employees in these assignments plan and direct the technical and administrative operations of the radiology program at active, affiliated medical centers, and have full supervisory responsibility for a large staff of subordinate personnel, including GS-10 DRTs, at least one subordinate team leader or supervisor at the next lower level, and may include clerical and administrative support personnel. At this level, the radiologic technology program typically includes the full variety of specialties. The candidate must demonstrate all of the following technical KSAs and demonstrate the potential to acquire the assignment-specific KSAs designated by an asterisk (*): i. *Knowledge of the fiscal matters of the radiology program, including VHA funds and several additional fund controls, and ability to administer the scarce medical specialist contracts for professional services. ii. *[Ability] to make short and long-term supply, equipment, and major space alteration recommendations, and prepare specifications for radiographic equipment purchases and remodeling requests. iii. Ability to recommend program effectiveness improvements to meet VHA and JCAHO accreditation standards. iv. *Ability to make and implement major managerial recommendations for the radiology program, such as organizational improvements including changes in structure and delegation; maintain realistic cost/benefit ratios; and policy and procedure changes to improve service to patients. v. *Ability to perform the full range of supervisory duties, including responsibility for assignment of work performed; performance evaluations; recommendations for appointments, awards, advancements, and when appropriate, disciplinary actions, and identification of continuing education and training needs. Preferred Experience: Knowledge of the overall mission, function, organization, programs, and requirements of healthcare delivery systems. Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/. Physical Requirements: The work is mostly sedentary. Typically, the employee may sit comfortably to do the work. Most of the work involves sitting but walking, bending, standing, or carrying (medical records up to 10 pounds) may be required. There is extensive use of a computer and phone. The position may be stressful due to the scope of the position and the complexity of the clinical service. Work Environment: The work is generally performed in climate-controlled offices and meeting rooms. Minimal travel is required and may be to conferences or other VA facilities.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Cincinnati VA Medical Center 3200 Vine Street Cincinnati, OH 45220 US
• Name: Jennifer Shifflett
• Email: [email protected]