The position will be located within the Business Office/Medical Records Unit at the VA Portland Health Care System.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties and responsibilities include but are not limited to: Distributes and balances the workload among staff Instructs employees in specific tasks and job techniques and make available written instructions and reference materials as necessary; provides on the job training to new employees. Maintains current knowledge and answer questions of other employees on procedures, policies, directives, etc. Provides support as a timekeeper for personnel accounting purposes and assists the supervisor is the daily accounting of personnel and equipment. Provides advice and help to management on medical records requirements and standards issued by a variety of organizations. Conducts evaluations of departmental activities to be sure they meet current professional standards and makes recommendations for changes. Manages the workflow so production meets time frames and avoids backlogs. Monitors and screens all incoming documents and uploads to ensure accuracy and efficiency and reports discrepancies and trends to the Medical Records Supervisor for action. Participates on hospital committees which address medical records, quality assurance, and utilization review. Utilizes office equipment, computer programs and software, including but not limited to Computerized Patient Record Systems (CPRS), Veterans Benefits Administration - File Tracking System (VBA-FTS), VistA Imaging, and computer record tracking applications. Abstracts and compiles data from daily employee reports, postal letters, emails, meeting notes, and instructive conversations for input to reporting systems. Makes appropriate disposition of incoming correspondence, and when appropriate, makes routine replies or prepares accurately and expediently all correspondence, reports, procedures and other materials into final form, from rough drafts, assuring proper English language, grammar, spelling, punctuation and appropriate style. Other related duties as assigned. Work Schedule: Monday - Friday, 7:30am - 4:00pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved

Requirements

Qualifications

TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. ~AND~ In order to qualify for this position, you must also possess at least one of the following minimum qualifications: SPECIALIZED EXPERIENCE: At least one (1) full year of specialized experience equivalent to the next lower grade level (GS-4) in federal service. Qualifying specialized experience is experience providing technical instruction and mentoring others regarding documents scanning and electronic document importing management issues, faxing and receiving of documents, and final disposition of documents; resolving problems; and using current computer technology associated with medical, employee, or other types of records/files. NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. ~OR~ EDUCATION SUBSTITUTION: Successful completion of four (4) years of education above the high school level (in any field). NOTE TO APPLICANTS: This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. ~OR~ COMBINATION: Equivalent combinations of experience and education (beyond the second year) as previously described to fully meet the requirements of this position. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. You will be rated on the following Competencies as part of the assessment questionnaire for this position: ClericalQuality AssuranceTeaches OthersTeamworkTechnical Competence IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work places no special physical demands on the incumbent. The work includes sitting, walking, standing, bending, and carrying of up to 50 pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address VA Portland Health Care System 3710 Southwest US Veterans Hospital Road Portland, OR 97239 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]