***This is a Detail/Temporary Promotion Not to Exceed 1 Year*** The Associate Director (Health System Administrator) performs a variety of duties in an extremely complex health care system, which is constantly evolving within a highly complex and diverse geographic area. The VA SLC HCS is a Joint Commission accredited, complexity level 1a facility serving Veterans in Utah, Idaho, and Nevada.

Duties

Major duties include but are not limited to: Organizing and controlling facility operation evaluation activities. Evaluating the needs of a variety of medical facility worksites and assesses the treatment of a wide variety of problems. Ensuring the establishment of performance metrics, reporting processes, and evaluation methodology to assess program accomplishments and goals. Conducting periodic program reviews and analysis briefings to compare progress with objectives and established milestones. Developing short and long range fiscal year plans that meet the objectives of current and proposed programs. Working on the development of a balanced financial plan designed to meet realistic needs of the facility and the network. Making important decisions substantially affecting economy of facility operations by limiting operating expenses without impairing patient care activities. Direct line authority and leadership responsibilities for all administrative operation support services within a medical center. Responsible for taking an active leadership role in coordinating and developing customer and stakeholder support and resourcing to meet Medical Center objectives. Administering and ensuring compliance with a system designed for the development and communication of program policies and procedures in accordance with new/existing rules and regulations. Administering a management reporting system which provides appropriate data for decision making for facility operations impacting organizational improvements. Responsible for establishing and maintaining community partnerships, and relationships with internal and external stakeholders. Managerial duties and responsibilities involve final decisions which have a direct and substantial effect on the health care organization and programs related to facility operations. Making decisions affecting the nature, scope, quality of, and emphases on, the facility's patient care programs and activities. Directing a comprehensive evaluation of operational services goals and objectives and makes necessary adjustments to improve delivery of patient care services. Initiating corrective action on operational elements considered unacceptable from the standpoint of quality or facility service management. Delegating authority and holds managers under his/her oversight responsible and accountable for the performance of their service lines, programs and human capital requirements. Evaluating the performance of the service level management teams. Interview and tentative selecting candidates, and recommend appointment, promotion or reassignment for key centralized positions. Hearing and resolving appropriate complaints and grievances. Identifying and providing management development and training needs of key staff members. Work Schedule: Monday through Friday, 7:30am - 4:00pm Telework: This position is authorized for Ad Hoc telework Virtual: This is not a virtual position. Position Description/PD#: Health Systems Administrator - Associate Director (Detail/Temporary Promotion NTE 1yr)/PD99902-S Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/22/2024. Time-In-Grade Requirement GS-15: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-15 position you must have served 52 weeks at the GS-14. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Individual Occupational Requirements (IOR) must be met in order to be found qualified: Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. or Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. Applicants must also possess: Management ability to delegate authority, evaluate and oversee people and programs, recognize and adapt to changing priorities; and Knowledge of the interrelationships and interdependencies among various medical and administrative services and programs. Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. In addition to the basic requirements, applicants must also meet the below specialized experience requirements: You may qualify based on your experience as described below: Specialized Experience GS-15: You must have one year of specialized experience equivalent to at least the next lower grade GS-14 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: (1) Missions, organizations, programs, and requirements of health care delivery systems; (2) Regulations and standards of various regulatory and credentialing groups; and (3) Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. Applicants must also possess: (1) Management ability to delegate authority, evaluate and oversee people and programs, recognize, and adapt to changing priorities; and (2) Knowledge of the interrelationships and interdependencies among various medical and administrative services and programs. At this level, applicants would identify and resolve problems which may inhibit accomplishing patient care mission and public policy objectives; exercise fiscal management responsibility by assisting in the preparation of the overall facility budget, in monitoring expenditures, and in recommending reallocation of funds based on shifting program needs; establish and maintain public relations with a variety of institutions and groups; apply performance standards to measure program performance and health care activities are meeting established goals and objectives; and develop, evaluate, and adjust organizational structures and management systems for the administrative and allied health services managed. You will be rated on the following Competencies for this position: Administration and Management, Decision Making, Financial Management, Human Capital Management, and Organizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is sedentary. There are no special physical demands. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address VA Salt Lake City Health Care System 500 Foothill Drive Salt Lake City, UT 84148 US
• Name: VISN 19 HR Contact Center
• Phone: 719-227-4600
• Email: [email protected]