Truman VA Medical Center is committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans.

Duties

This position is within the Health Administration Services at Truman VA Medical Center in Columbia, MO, which is a Complexity Level 1c facility. Records and Information Management Specialist primary duties and responsibilities involve formulating and implementing policy, performing strategic analysis, planning, leading, organizing, and directing program outreach and training, developing metrics, and ensuring federally mandated information governance and accountability measures. Duties include but are not limited to: Acts as delegated authority and senior technical advisor on all matters relating to federal records management and information governance regardless of media Formulates and implements policy - performing strategic analysis, planning, leading, organizing, directing program outreach and training, developing metrics, and ensuring federally mandated information governance and accountability measures are effectively in place Implements, oversees, and directs the broad health care system (HCS) records management program functions through expert technical and procedural implementation based on federal requirements Investigates complaints, incidents, and data breaches and recommends appropriate remediation Performs Privacy Act and Freedom of Information Act (FOIA) program support duties such as preparing, receiving, reviewing, and verifying FOIA requests Reviews Freedom of Information Act (FOIA) requests, including request for health records, ad scans and enters these requests into the FOIAXpress Prepares reports, maintaining detailed spreadsheets, and creating far-reaching briefings and presentations for executive leadership review and approval Develops new or modifies existing work methods, processes, or procedures into a sustainable system operation to ensure positive, long-term outcomes Develops and utilizes records management metrics, dashboards, audits, surveys, and other reports to identify potential issued related to health care system records management programs Conduct site visits to all outpatient clinics and Community Based Outpatient Clinics as well as business affiliates to evaluate the effectiveness and efficiency of the overall records management program Performs records inventories, quality control and compliance inspections, and audits to ensure health care system records are properly managed Develops facility-specific privacy and FOIA training materials and provides training within the facility to staff, as required Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday; 8:00 AM to 4:30 PM Compressed/Flexible: Not available Telework: Ad-hoc, as needed Virtual: This is not a virtual position. Position Description/PD#: Records and Information Management Specialist/PD10298-0 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/23/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience GS-09: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge of basic principles and practices of the records and management program in applying and adapting analytical, evaluative, and investigative methods and techniques to ensure compliance with National, VISN, and Medical Center records management, ability to advise leadership on key processes sufficient to perform highlight structures, entry level work designed to develop broader and more in-depth knowledge , ability to communicate factual and procedural information clearly, orally and in writing ability to gather and analyze basic facts and draw conclusions. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed two (2) years of progressively higher-level graduate education leading to a Master's or equivalent graduate degree or LL.B. or J.D., in a related field of the position to be filled. Education at the graduate level must have been obtained in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond ?the first year to meet the total experience requirements. Specialized Experience GS-11: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: ability to orchestrate adult learning and developmental training programs, ability to apply and adapt analytical techniques and evaluative criteria to measurements, tools, process improvement effectiveness, and productivity throughout the healthcare system, skilled in preparing reports, maintaining detailed spreadsheets, and creating far-reaching briefings and presentations for executive leadership, skilled in communication (oral, written, and interpersonal) in order to communicate with med center staff, members of the public, and with representatives from other federal agencies. Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed completed three (3) years of progressively higher-level graduate education leading to a Ph.D. degree, LL.M., or equivalent doctoral degree in the related field of the position to be filled. The education portion must include courses that demonstrate the knowledge, skills, and abilities necessary to do the work of this position. Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond ?the first two years to meet the total experience requirements. You will be rated on the following Competencies for this position: CommunicationsComplianceOrganizational Performance AnalysisPerformance Measurement Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is usually sedentary but may involve some standing and walking to outlying areas. Some bending, lifting, or carrying of light items may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Harry S Truman Memorial Veterans Hospital 800 Hospital Drive Columbia, MO 65201 US
• Name: Rachel Gallagher
• Phone: 785-640-9971
• Email: [email protected]