Serves as principal point of contact for the Foreign Affairs Office (FAO) to support the Foreign Affairs Officer (U.S. Section Secretary). Primary duties consist of providing diplomatic support to the Foreign Affairs Officer for meetings with the Mexican Government, tracking/processing official correspondence to and from the Mexican government, formatting and maintaining Commission records, managing the IBWC Binational Identification Card Program, and providing administrative support to the FAO.

Duties

Ensures all correspondence between the U.S. and Mexican Sections of the Commission is accounted for on the FAO tracking system. Reviews draft outgoing correspondence for conformity with proper formatting conventions, cross referencing, and proofreading. Responsible for the full range of administrative support activities for the FAO, such as preparing travel orders and vouchers, preparing scopes of work and purchase requests, and ordering supplies. Translates correspondence and news articles from Spanish to English. Prepares, maintains, and updates excel spreadsheet of payments and balances between the U.S. and Mexican Sections. Participates in planning binational meetings in the United States and Mexico to coordinate logistics and execute events. Conducts research on foreign policy matters by searching archives and reviewing historical correspondence between the two Sections. Tracks FAO budget and maintains FAO budget log and prepares purchases requests. Maintains regular contact with the Mexican Section Office of the Secretary to coordinate diplomatic activities, including meeting schedules, correspondence, follow-up on international agreements and understandings, and international travel requirements. Serves as administrator of the Binational Commission ID card program by receiving, processing, preparing/printing identifications, and tracking all requests.

Requirements

• You must be a U.S. Citizen or Naturalized U.S. Citizen.
• You must obtain and maintain a favorable background investigation.
• You may be required to serve a one-year probationary period.
• You may be required to work overtime.
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You must maintain direct deposit of your federal pay.
• You will be subject to occasional travel.
• Competitive Merit Promotion Applicants Only: You must meet one or more criteria in the Area of Consideration section.

Qualifications

Qualifications must be met by 10/24/2024 Minimum Qualification Requirement - To qualify for this Foreign Affairs Coordinator, GG-0303-09, you must meet the basic minimum qualifications as set by the United States Office of Personnel Management (OPM): 1) A qualified typist with a typing speed of 40 words per minute; and 2) One year of appropriate experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. For more information on these qualification standards, please visit the United States Office of Personnel Management's website: http://www.opm.gov/qualifications. Specialized Experience Requirement: GG/GS-09: Specialized experience is described as: utilizing computer software (i.e. word processing, desktop publishing, database management, and spreadsheet) to execute office automation functions; reviewing outgoing draft correspondence for proper formatting conventions, file names, cross referencing and proofreading; possessing excellent verbal and written command of the English and Spanish languages; conducting research by searching archives to review historical documents; translating official documents from Spanish to English; coordinating activities (i.e. meeting schedules, correspondence, follow-up on international agreements, and international travel requirements) among government agencies; applying knowledge of conversational Spanish sufficient to converse with representatives regarding protocols and meetings; and arranging for staff travel and settling vouchers. This experience must be at the GG/GS-08 grade level or equivalent pay band in other pay systems, which provided you with the knowledge, skills, and abilities to perform the duties of this position. Special Factors. The following factors are agency unique for the Delegated Examining Office (DEO) to use in its evaluation. A Special Placement Factor (SPF) is a specific qualification an applicant MUST possess to successfully perform in a position. A Quality Ranking Factor (QRF) is a specific qualification an applicant MAY possess that would enhance performance in a position. Selective Placement Factor: This position has a selective placement factor an applicant MUST possess to be qualified for the position. This selective placement factor is determined to be essential to perform the duties and responsibilities of this position. Applicants who do not meet this selective factor are ineligible for further consideration for the position. **Special Placement Factor: Possess knowledge of conversational Spanish sufficient to converse with representatives of the Mexican government regarding protocols & meetings and possess knowledge of written Spanish sufficient to translate routine correspondence and news articles from Spanish to English. Time in Grade (TIG): Current federal employees must have a minimum of 52 weeks at the next lower grade level to be eligible under Merit Promotion procedures. An SF-50 must be provided that verifies eligibility as stated in the Area of Consideration section. Your resume must have complete information: Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified and you will no longer be considered for this position. Part-Time or Unpaid Experience: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone - no substitution of education for experience is permitted.

Contacts

• Address United States Section, International Boundary and Water Commission 4191 N. Mesa Street El Paso, TX 79902 US
• Name: USIBWC HRO
• Email: [email protected]