In this position you will be responsible for the overall administrative management activities of the office you are assigned which includes fiscal and budget, travel, payroll, procurement and supply, property, personnel, data processing, records and mail management; you are part of an overall administrative team for the state.

Duties

The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity. The duties may include, but are not limited to: Reviews historical data and collects information using cost-benefit analysis techniques to determine new and recurring fiscal needs. Tracks employee hours by accounting codes, prepares monthly budget estimates, salary and benefit reports, and spreadsheets. Electronically creates procurement documents, prepares procurement requests for forms, publications, equipment, services and supplies. Prepares forms and documents, maintains logs, manages office calendars, receives visitors, directs calls, and maintains an inventory of property. Makes purchases per policy guidelines, manages purchase card personal accounts and reconciles transactions. Utilizes an automated timekeeping system in order to review individual timesheets for adherence to accurate/complete recording of time in pay status, and that proper leave documents are submitted. Provides advice and technical guidance to the supervisor and employees on recruitment procedures, personnel actions, WGIs, performance appraisals, learning contracts, etc. Administers new employee orientation and provides assistance with forms, identifies training, and provides advice on various Agency regulations, guidance, and work and/or administrative processes. Utilizes knowledge of travel regulations, policies and procedures in order to disseminate information and provide training to travelers.

Requirements

• You must be a US Citizen or US National.
• Individuals who were born male after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify at https://www.e-verify.gov/
• Successful completion of one-year trial period.
• Valid state driver's license is required at the time of application.
• All USDA employees are required to be enrolled in Continuous Vetting, which authorizes government agencies to receive notifications of criminal activity on individuals who hold low risk, public trust, or national security positions.
• Travel may be required.
• The work is primarily sedentary, requiring a minimum of standing and walking.
• There may be some walking, standing, bending, stooping, carrying of lights items such as papers, books, or small parts; some supplies, such boxes of copier paper, may weigh up to 40 pounds.
• There may be some driving an automobile.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including specialized experience and/or education, as defined below. FOR THE GS-5 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-4 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Working in a professional setting performing multiple administrative tasks with shifting priorities. Communicating to internal/external customers through a variety of written and verbal methods while reviewing and tracking responses to requests. Researching information from current files, archives, reference books/manuals and other sources, as well as following processes, policies and past practices. Gathering information to prepare correspondence, reports and spreadsheets. OR 4 years of education above high school. Equivalent combinations of education and experience are qualifying for this grade level. TRANSCRIPTS are required if: You are qualifying for the position based on education. You are qualifying for this position based on a combination of experience and education. This education must have been successfully completed and obtained from an accredited school, college, or university COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-5 GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This position does not have an education qualification requirement.

Contacts

• Address Animal and Plant Health Inspection Service USDA APHIS MRPBS 250 Marquette Avenue, Suite 410 Minneapolis, MN 55401 US
• Name: MRP Human Resources
• Phone: 612-336-3227
• Email: [email protected]