The purpose of this position is to serve as a Procurement Program Specialist for the Roseburg Veterans Affairs (VA) Healthcare System (RVAHCS), providing complex procurement and contracting support to Facilities Management Services, various supervisors, administrative officers, and/or contract specialists by preparing, verifying, and documenting contract awards, modifications, interagency agreements, and various other complex/non-complex procurement and contract administration functions.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-9. At the GS- 07 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-9. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds. Major duties include but is not limited to: Reviews purchase requests submitted by contracting officers for completeness and accuracy to ensure they are without errors or omissions through reconciling and/or reconstructing incomplete information. Coordinates and tracks the timely movement of requisition documents through the purchase request approval process. Prepares solicitation packages, including requests for proposals and invitations for bids. Conducts analyses and recommends actions to ensure that various clinical and administrative service requirements have addressed considerations such as construction, budgeting, supporting manpower, and other factors. Communicates and coordinates to resolve delinquent payments and deliveries. Works independently with various personnel to resolve problems occurring in contract administration. Researches, correlates, and evaluates information and statistics from technical, professional, and complex sources such as construction, utilities, control point funds, maintenance service contracts, maintenance and repair, safety, and motor vehicle operations for identification and resolution of problems concerning space, the preventive maintenance program, human resources, budget, and equipment needs for the Service. Assures all procurements are made per applicable laws and regulations. Conducts quality assessments to ensure continuous improvement processes throughout the Service. Routine budget monitoring for service lines includes comparing actual spending against straight-line projections, submitting de-obligation requests, and identifying opportunities to economize on flexible requirements. Develops procedures and processes to increase productivity and efficiency and works with staff to ensure proper documentation. Reads, analyzes, and interprets technical and administrative directives, policies, and regulations, taking action when appropriate and/or making recommendations of action needed to accomplish requirements. Ensures special emphasis is placed on the purpose, goals, functions, and effectiveness of the Service in acting as a liaison with other Services. Serves as a Talent Management System (TMS) backup administrative coordinator. Collects documents and materials when requested and as needed to process grievances, EEO complaints, and disciplinary actions; compiles statistical data indicating patterns and trends related to the Service. Performs other related work as assigned. Preferred Experience: Budget tracking and contract experience. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday through Friday; 7:30 a.m. to 4:30 p.m. Recruitment & Relocation Incentives: Not authorized

Requirements

Qualifications

Driver's License Requirement: Applicants must possess a current valid driver's license. You must have a safe driving record and demonstrate that you are medically qualified to operate the appropriate motor vehicle safely. Applicants are required to pass agency Government Vehicle Drivers physical examination. NOTE: We cannot accept photographs, therefore Please DO NOT upload a picture copy of your license with your application materials. If an interview is requested, you may be required to provide a copy of your driver's license at that time. ~AND~ TO QUALIFY FOR THIS POSITION AT THE GS-07 LEVEL YOU MUST MEET THE FOLLOWING CRITERIA: A bachelor's degree with Superior Academic Achievement (SAA). To qualify for SAA, applicants must have completed all the requirements for a bachelor's degree in a curriculum that is qualifying for the position to be filled. SAA is based on (1) class standing, (2) grade-point average, or (3) honor society membership. I graduated in the top third of my graduating class. Class is defined as the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses. OR I graduated with a Grade-point average of 2.95 or higher out of a possible 4.0. This grade point average could have been determined based on 4 years of education or based on courses completed during the final 2 years of the curriculum. OR I graduated with a grade-point average of 3.45 or higher out of a possible 4.0 based on courses required for my major field or courses in the major field completed during the final 2 years of the curriculum. OR I am a member of a national scholastic honor society. (Transcripts Required) Transcript must show a degree was conferred in order to qualify on SAA.) -OR- One (1) full year of graduate level education in a field that provided the competencies/knowledge, skills, and abilities necessary to do the work. (Transcripts Required) -OR- One (1) year of specialized experience equivalent to the next lower grade level (GS-5) in federal service, involving the performance of administrative and management work or equivalent, in the normal line of progression for the occupation, that has equipped me with the particular competencies/knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience includes but not limited to: Assisting with procurement and contract administrative functions within a healthcare environment; preparing procurement packages; assisting with the development of procedures and processes to increase productivity and efficiency; and utilizing office automation software such as Microsoft Office Suite products. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. -OR- An equivalent combination of successfully completed graduate level education and specialized experience as described above to meet the total qualification requirements for this position. (Transcripts Required) TO QUALIFY FOR THIS POSITION AT THE GS-09 LEVEL YOU MUST MEET THE FOLLOWING CRITERIA: SPECIALIZED EXPERIENCE: At least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal Service that has given you the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the work of this position. Specialized experience includes but not limited to: Performing procurement and contract administration functions within a healthcare environment; preparing procurement packages; providing support for pre-award, award, and/or post-award contract actions for different and/or non-standard supplies and/or services; developing and analyzing reports to make recommendations on procurement and contracting issues; developing procedures and processes to increase productivity and efficiency; and utilizing office automation software such as Microsoft Office Suite products. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. ~OR~ EDUCATION: Successful completion of a master's degree or two (2) full years of graduate level education leading to such a degree in a related field of study that demonstrates your ability to perform the duties of this position. NOTE: If you select this option, you must submit a copy of your transcript (unofficial or official) with your application. Education cannot be credited without documentation. ~OR~ COMBINATION: Equivalent combinations of successfully completed graduate-level education (beyond the first year) and specialized experience, as described above, which meet the total experience requirements for this grade level. The education portion must have provided the knowledge, skills, and abilities necessary to do the work of this position (as described above). NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. Physical Requirements: Work is normally sedentary but includes some walking, standing, bending, and carrying light items such as papers and books. No unique physical demands are required to perform the work. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. .

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.


NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Roseburg VA Medical Center 913 Northwest Garden Valley Boulevard Roseburg, OR 97471 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]