The Dayton, Ohio Veterans Affairs Medical Center is recruiting for a well-qualified Program Support Assistant. The primary purpose of Program Support Assistant is to provide a wide variety of administrative, timekeeping, clerical, and technical support to Nutrition and Food Service.

Duties

The Program Support Assistant (OA) duties include, but are not limited to: Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents Keeps/types meeting minutes, agendas and reports Collects, assembles, and compiles data for administrative and management reports Uses email to compose and retrieve correspondence Provides clerical support such as answering the telephone, referring visitors, or providing information about the office, its functions, and standard operating procedures, and similar information Edits, composes, and review letters and reports for accuracy and completeness Assists computer users regarding selection of applications and appropriate formats and procedures for tasks Schedules appointments, coordinates meetings, and/or arranges conferences Orients and trains others on computer use Screens calls and personally answers calls when the requested information concerns routine and procedural requirements Maintains the appointment calendar and reminds supervisor/staff members of subject matter prior to meetings Collects, compiles, and/or tracks data and statistical information Receives, processes, and reviews documents and reports Establishes, updates, and maintains office files and records Prepares, executes, and/or tracks program specific information Prepares and submits documentation for training and travel Serves as official timekeeper - notifying supervisors when leave limits are exceeded, posting staff time and attendance, processing timecards Organizes data into Access databases or spreadsheet formats Performs database file searches Performs office automation duties using such software applications such as word processing, spreadsheet, electronic mail, desktop publishing, calendar, database, and/or graphics Uses spreadsheet software to develop and change spreadsheets in order to graphically display data Uses patient electronic health care record to access and retrieve patient information Work Schedule: Monday - Friday. Part Time Position Description Title/PD#: Program Support Assistant (OA)/PD923250 Physical Requirements: The work area is usually an adequately lighted, heated and ventilated office of medical facility setting. The work environment involves everyday risks or discomforts that require normal safety precautions. The sedentary and may require some walking, standing, bending, carrying and/or lifting of light items like papers or books. The work requires light to moderate levels/times performing keyboarding to prepare correspondence.

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. GS-06 grade level: One year of specialized experience (equivalent to the GS-05 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Administrative and clerical work of an office, Utilizing word processing, spreadsheets, database, and software to manage information; Manages supplies and equipment by interfacing with supply, Maintaining time and attendance records, Performing data collection and preparing reports; and Receiving calls and visitors and directing them appropriately. You will be rated on the following Competencies for this position: Communication Interpersonal Skills Manages and Organizes Information Computer Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no educational substitution at this grade level.

Contacts

• Address Dayton VA Medical Center 4100 West Third Street Dayton, OH 45428 US
• Name: Jonathan Shirey
• Phone: 937 803-2834
• Email: [email protected]