As the Administrative Officer in the Office of Congressional and Legislative Affairs (OCLA), you will provide administrative and analytical expertise in support of management and administrative operations in the following areas: budget, space management, records management, publications, property management, non-expendable property management, information technology, travel, procurement, and internal controls. This position reports to OCLA's Chief of Staff.

Duties

Major duties include, but are not limited to the following: Manages all aspects of OCLA's human resources program, including serving as HR Liaison, and coordinates recruitment, promotion, position classification, and employee development activities, awards, labor-management relations, EEO, reasonable accommodations, and all other aspects of the traditional human resources management program Develops and monitors operations and administration knowledge management systems and standard operating procedures. Advises on and recommends courses of action pertaining to administrative and operational issues and efficiencies to OCLA Senior Leaders. Ensures effective and efficient use of office resources and makes substantive recommendations to enhance central operational support services to OCLA staff. Provides expert advice and technical assistance to managers and supervisors in a wide variety of areas such as, but not limited to, HR, budget, manpower management, contracting, payroll, personnel actions and evaluations Provides analysis in critical operational areas such as long-range planning, risk assessments, annual budgetary and goal-setting sessions, operating plans, and evaluates and monitors administrative activities and makes substantive recommendations and justifications for program improvements Makes analyses of program reports, financial statements and other accounting data, correlating and verifying information and ensures funds are properly allocated and spent in a timely manner Manages procurements and contracting for the organization which includes providing expert advice and ensuring that procurement regulations are adhered to, (serves as OCLA's COR). Works independently developing work plans and determining data sources, information technology for budget, property, space and procurement needs and other organization requirements Utilizes sound judgment and discretion in comprehending and interpreting guidelines and policies which include but are not limited to Federal regulations and VA policy statements as they relate to organizational practices and the resolution of topical situations Readily identifies, analyzes and develops ways to resolve problems or cope with issues which directly affect the accomplishment of the OCLA mission, goals and objectives Work Schedule: Monday through Friday, 7:30 am to 4:00 pm Compressed/Flexible: Not Available Telework: May be available as determined by agency policy Virtual: This is not a virtual position. Position Description/PD#: 81975 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required

Requirements

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/08/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12 level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-12) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Provides expert advice and technical assistance to managers and supervisors in a wide variety of areas such as, but not limited to, Human Resources, budget, manpower management, contracting, payroll, personnel actions and evaluations; Develops and monitors operations and administration knowledge management systems to include quality assurance and tracking programs, plans, and procedures; Advises on and recommends courses of action pertaining to administrative and operational issues; Utilizes budget estimates prepared by the Departmental level staff to determine base resource levels in the many areas; Prepares procurement requests, evaluates proposals for work, acts as a COR for procurements, and/or maintains procurement and contracting records. EVIDENCE OF YOUR EXPERIENCE MUST BE DETAILED IN YOUR RESUME TO RECEIVE FULL CREDIT. B. I do not possess the experience as described in the above statement. You will be rated on the following Competencies for this position: Contracting/Procurement Strategic Thinking Compliance Manages Human Resources Financial Management Planning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address VA Human Resources Service Center 810 Vermont Ave NW Washington, DC 20420 US
• Name: VACO OCHO HRSC Recruiting & Staffing Team
• Email: [email protected]