This position is located with the Bureau of Indian Affairs, Western Region in Phoenix, Arizona. Incumbent is responsible for all clerical and administrative duties within Tribal Government Services. This is a Bargaining Unit position, for more information see What are bargaining units? NOTE: TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED. ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE.

Duties

Establish and maintain an office filing system. Serve as receptionist interacting with the public. Enter data into computer system or automated system. Perform record searches, prepare responses to data calls, and prepare reports. Maintain a mail log and ensure proper routing. Purchase supplies.

Requirements

• U.S. Citizenship Required
• Indian Preference applies
• You will be required to have federal payments made by Direct Deposit
• You may be required to successfully complete a probationary/trial period
• A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
• Incumbent is required to operate a government motor vehicle, must possess a valid driver's license, and have a safe driving record within the 3 year period immediately preceding submittal of GSA Form 3607.

Qualifications

To be considered for this position, you must meet all qualification and eligibility requirements for the GS-0318 series set forth in the Office of Personnel Management (OPM) Qualification Standards by the closing date of the announcement. A copy is available at: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards. For GS-5 grade level: Applicants must possess one (1) year of specialized experience equivalent to at least the GS-04 grade level; or its non-Federal equivalent that demonstrates maintaining an effective office filing system according to records management procedures; making necessary travel arrangements for supervisory and other employees in accordance with applicable travel regulations; maintaining a log to track information utilizing spreadsheets and tables; handling incoming and outgoing correspondence and distributing to appropriate staff or office; and providing information to supervisors, office staff, and customers by telephone, in written form, e-mail, or in person. OR a full four years of progressive, successfully completed education above the high school level in any field for which high school graduation or the equivalent was a prerequisite may be used to meet the qualification requirements for GS-5. OR a combination of successfully completed post-high school education, as described above, and specialized experience, as described above, may be used to meet the qualification requirements for GS-5. Only progressive education in excess of the first 60 semester hours, 90 quarter hours, or 1440 classroom hours (i.e., beyond the first two years) of a course of study is creditable towards meeting the specialized experience requirement. Combining Education and Experience: To combine education and experience, determine the applicant's total qualifying experience as a percentage of the experience required for the grade level. Then determine the applicant's education as a percentage of the education required for the grade level. Finally, add the two percentages. The total percentage must equal at least 100 percent to qualify an applicant for that grade level. This position requires a typing proficiency of at least 40 words per minute (WPM) based on a 5-minute sample with 3 or fewer errors. Office Automation Clerk/Assistant with Parenthetical Titles of (Office Automation): In addition to meeting experience, applicants for this position must show possession of the 40 words per minute typing speed. Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Verification Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian Preference eligibles not currently employed in Federal service may be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(a)(7). Consideration will be given to Non-Indian applicants in the absence of qualified Indian Preference eligibles. For more information, please visit: https://www.bia.gov/jobs. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.

Education

If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

Contacts

• Address BIA Center for Recruitment Rocky Mountain Regional BIA Center for Recruitment Rocky Mountain Regional 2021 4th Avenue North Billings, MT 59101 US
• Name: Cyndi Shields
• Phone: 4062477956
• Email: [email protected]