The position provides centralized administrative support services that contribute to efficient and effective Directorate operations, the accomplishment strategic goals, and the attainment of organizational performance measures. The incumbent advises the Chief of Staff and Special Assistant on budget, training, travel, payroll, immediate facilities, personnel, and equipment matters.

Duties

The incumbent assists the Chief of Staff (CoS), Special Assistant, and other OCO Directors, with operational efficiency and to develop and maintain sound organizational structures to effectively use OCO resources, budget, and personnel. Participates in the development of directorate policies, programs, and procedures involving all administrative areas including personnel, budget execution, travel, training, and property management. Assists with tracking obligations for travel, training, and awards using computerized databases and analyzes awards pool for the after receipt, creates proportionate sub-pools for the component specific awards. Provides advice and assistance to managers and employees on training course availability and suitability. And ensures that Individual Development Plans (IDPs) are base lined for approval, and that IDPs are maintained and current for all personnel. Assists OCO employees with security compliance in accordance with National Security Act requirements and corresponding departmental security regulations and serves as the back-up security manager.

Requirements

• Must be a U.S. Citizen.
• Position has been designated as security designation level such as special sensitive. Incumbent is required to obtain and maintain a Top Secret / Sensitive Compartmented Information security clearance.
• Males born after 12-31-59 must be registered or exempt from Selective Service (see http://www.sss.gov).
• Incumbent is required to submit to urinalysis to screen for illegal drug use prior to appointment and is subject to random drug testing for the duration of service with DoD OIG.
• Current DoD civilian employees are not required to submit to drug testing if moving from one Testing Designated Position (TDP) to another with no break in service, unless deemed appropriate on a case-by-case basis.
• The incumbent must adhere to the DoD Standards of Conduct.

Qualifications

Time in Grade: For entry at the GS-11 level, status applicants must have served 52 weeks as a GS-09 or equivalent or higher grade, in the Federal Service. For entry at the GS-12 level, status applicants must have served 52 weeks as a GS-11 or equivalent or higher grade, in the Federal Service. For entry at the GS-13 level, status applicants must have served 52 weeks as a GS-12 or equivalent or higher grade, in the Federal Service. Specialized Experience is defined for: GS-0341-11: Applicants must have at least one year (52 weeks) of experience at the next lower grade GS-09, or equivalent. Specialized experience is defined as: Perform the function of all administrative management matters to include but not limited to budget formulation and execution, financial management, personnel management, administrative policies and procedures, training and employee development, space design and allotment, property management, procurement, and the variety of day-to-day administrative services essential to office operations. OR A Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or LL.B., or J.D in a field directly related to the position. To be creditable, education must have been obtained from an accredited college or university. (You MUST submit transcripts or proof of education to verify your claim.) OR A combination of experience and education which, when combined, totals 100% of the necessary education and experience to qualify for this position. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. (You MUST provide transcripts or proof of education to verify your claim). GS-0341-12: Applicants must have at least one year (52 weeks) of experience at the next lower grade GS-11, or equivalent. Specialized experience is defined as: Ability to interact with senior leadership and analyze information to assist in the decision-making process; utilize administrative policies to provide technical support to the front office and other Directorate personnel. Assist in applying technical procedures relating to budget, training, travel, property management and supply procurement. Review and edit correspondence, documents, and reports. Exam written products for proper grammar, formatting, and compliance with relevant policies. Assist in the verification of data of reports on budget execution, training, travel, time and attendance, and other administrative areas, proficiency in MS Office software, the Defense Travel System, and the Defense Agency Initiative system. GS-0341-13: Applicants must have at least one year (52 weeks) of experience at the next lower grade GS-12, or equivalent. Specialized experience is defined as: Interact with senior leadership and provide recommendations in the decision-making process. Utilize administrative policies to provide technical support to the front office and other Directorate personnel. Apply technical procedures relating to budget, training, travel, property management and supply procurement. Review and edit correspondence, documents, and reports. Exam written products for proper grammar, formatting, and compliance with relevant policies. Analyze and verify data and produce reports on budget execution, training, travel, time and attendance, and other administrative areas, proficiency in MS Office software, the Defense Travel System, and the Defense Agency Initiative system. You must meet the minimum qualification requirements as stated in the Office of Personnel Management (OPM) Operating Manual, Qualification Standards for General Schedule Positions: http://www.opm.gov/qualifications/Standards/group-stds/gs-prof.asp. Paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social) is qualifying. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience. Qualification and time-in-grade requirements must be met by the closing date of this announcement. Applicants who have held a non-temporary General Schedule (GS) position within the last 52 weeks must meet the time-in-grade restriction. Additional Required Documents Information Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: If you are a federal employee who will be or has been separated by a Reduction in Force (RIF), you must submit a copy of your RIF separation notice and SF-50 if available. For more information on ICTAP, click here ICTAP Guidance. NOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible. Individuals with disabilities: If you are an individual with a documented disability, you must submit a letter signed by a doctor, a licensed medical professional, a licensed vocational rehabilitation specialist, or any federal, state, or local agency that issues or provides disability benefits. The letter should state that you have a documented disability and are eligible for employment under the Schedule A hiring authority, 5 CFR 213.3102 (u). Military Spouse Preference (MSP) Eligible: If you are a Military Spouse Preference applicant, you must include a completed copy of the Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference. Click here to obtain a copy of the Military Spouse PPP Self-Certification Checklist. If determined best qualified, you will be placed at that full performance level of the position. Military Reserve (MR) and National Guard (NG) Technicians PPP Eligible: MR and NG technicians PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician preference. Click here to obtain a copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist. Military Reserve (MR) and National Guard (NG) Technicians Receiving Disability Retirement PPP Eligible: MR and NG technicians receiving disability retirement PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician Disability preference. Click here to obtain a copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist. Retained Grade PPP Eligible: Retained Grade PPP applicants, must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Retained Grade PPP Self-Certification Checklist to verify your eligibility for Retained Grade preference. Click here to obtain a copy of the Retained Grade PPP Self-Certification Checklist.

Education

Substitution of Education for Specialized Experience:

GS-11 Three full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree may be substituted to meet the specialized experience requirement.

GS-12 There is no substitution of education for the qualifying experienceat the GS-12 grade level.

GS-13 There is no substitution of education for the qualifying experienceat the GS-13 grade level.

Equivalent combinations of education and experience may be used to substitute for the specialized experience requirement.

Only experience and/or education obtained by the closing date of this announcement will be considered.

If you are using education to substitute for the qualifying experience, you must submit transcripts at the time you apply. Failure to do so may disqualify you from consideration.

Using Education to Qualify: You MUST provide unofficial transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) unofficial transcripts are acceptable, or (2) you may submit a list of courses. Transcripts and list of courses must include the following information: name of accredited institution, list of courses with grades and credit earned for each course, quarter or semester hours earned, degree conferred and date, and the name and address of the school. If selected for this position, you will be required to provide an official certified copy of your transcripts before a start date will be established. All materials must be submitted by the closing date of the announcement.

Pass/Fail Courses: If more that 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

Graduate Education: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

Accreditation: Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute for experience. For additional information, please go to the Office of Personnel Management website at http://www.opm.gov/qualifications/ and U.S. Department of Education website at http://www2.ed.gov/admins/finaid/accred/index.html

Special Instructions for Foreign Education: Education completed in foreign colleges or universities must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website. You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. If you fail to provide the required documentation, by the closing date of this announcement, you will not receive consideration.
For further information, visit: http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Contacts

• Address DoD OIG - OVERSEAS CONTINGENCY OPERATIONS 4800 Mark Center Drive Alexandria, VA 22350 US
• Name: RASHEED BULLARD
• Phone: (703) 604-8943
• Email: [email protected]