THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. NEW MEXICO ARMY NATIONAL GUARD **You may be eligible for a Recruitment OR Relocation incentive per agency's policy. This National Guard position is for a PROCUREMENT COORDINATOR (GPC), Position Description Number T0055000 and is part of the NM USPFO Contracting Office, National Guard.

Duties

This position is located at Joint Force Headquarters - United States Property and Fiscal Office (USPFO) Purchasing and Contracting office. The primary purpose of this position is to serve as the Government Purchase Card Program Coordinator. Provide guidance, training, coordination and oversight based on a comprehensive knowledge of Army and Federal procurement at and below simplified acquisition threshold, primarily at the micro-purchase level. Primary responsibilities are program implementation and overall administration of the Purchase Card Program. Serves as liaison between National Guard Bureau, the bank contractor, Defense Finance and Accounting Service (DFAS), and installation organizations to include tenant organizations and Contractors. Serves as the Government Purchase Card (GPC) Level 4 Agency/Organization Program Coordinator (A/OPC) for the designated Contracting Office. The incumbent is designated to manage the day-to-day operations; implementing and administering the GPC program; establishing local policy and guidance; conducting training and monitoring GPC use; and providing oversight and administration. Responsible for the program providing oversight of Approving/Billing Officials (A/BO's) and /Card Holders (CH's accounts that include purchases at and/or below the micro­purchase threshold for supplies, services, and construction, and purchases of supplies and services using existing pre-priced contracts and blanket purchase agreements (BPA's) as well as for payments for training purchases on SF-182's. Serves as the primary liaison between the Servicing Bank, and the designated Contracting Office to answer questions and resolve problems resulting from the use of GPC. Incumbent also serves as point of contact for resolving issues and disputes between CHs, A/BOs, and vendors. Incumbent provides technical direction and procurement procedures regarding GPC regulations and policy on the use and expenditures of public funds under the GPC program. Coordinates with NGB as well as other Level 4 A/OPCs concerning the GPC program guidance and policies to establish consistent practices. Provides policy interpretation to all program participants with assistance from legal as required. Prepares GPC status reports and briefings for higher authorities and other contracting personnel. Identifies unfavorable trends based on analysis of the GPC Program and implements approved corrective and preventive measures to improve performance and accountability. Exercises experienced judgement and resourcefulness to provide sound business advice on difficult and unusual purchases. Analyzes, researches, and provide concise recommendations to the chain of command on required actions to anticipate, prevent, or correct problems in business processes that are supported by the GPC. Incorporates DoD, Army, and NGB policies and procedures into local training material, conducts and/or oversees GPC Program /Convenience Check training. Organize and provide training locally and/or remotely to GPC stakeholders for the GPC program as well as expanded authority training. Coordinates with Resource Managers, Financial Personnel, Logisticians, and other GPC Stakeholders as require providing additional training and guidance in relation to the GPC Program. Majority of training is in-person for A/BOs and CHs covering Federal Acquisition Regulation, Defense Federal Acquisition Regulation Supplement and Army Federal Acquisition Regulation Supplement, Green Procurement, ethics, fiscal law, simplified acquisition procedures, and expanded authority card training. Tracks completion of all mandatory GPC training requirements and maintains training records. Conducts surveillance of A/BOs and CHs accounts through the use of the Data Mining Oversight and Surveillance System to ensure compliance with Public Law and policy. Evaluates A/BOs and CHs performance during surveillance reviews, directs remedial training as necessary, initiates account suspensions, removal from program, and recommends disciplinary actions to chain of command based on findings. Reviews/Audits GPC documentation to ensure compliance with policies and procedures using various methods to include data mining capabilities and systems. Responsible to ensure cardholders are following purchase guidelines and have funding available. Oversees the proper use of the required sources of supply. Verifies that proper supporting documentation is maintained IAW policy. Utilizes the prescribed system to nominate, approve, appoint, retain and terminate all GPC roles and functions. Performs other duties as assigned.

Requirements

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• Required to handle and safeguard sensitive and/or classified information in accordance with regulations to reduce potential compromise.
• In accordance with the Ethics in Government Act, 1978, incumbent is required to file an OGE Form 450, Confidential Financial Disclosure Report, upon appointment and will be required to file annually.
• The incumbent must obtain and maintain secret security clearance.

Qualifications

SPECIALIZED EXPERIENCE: Must have experience, education or training program or managerial experience in a type of work or a combination of functions directly related to the business or industry position to be filled or in comparable work or functions. Experience developing and recommending policy; organizing and carrying out specific programs, evaluating and recommending changes in methods of operations. Experience in supervisory, staff or technical work which included study, analysis or evaluation leading to the development or improvement of managerial or administrative policies, practices and procedures. Experience preparing written communications and oral presentations.

Contacts

• Address NM USPFO Contracting Office 47 Bataan Boulevard Santa Fe, NM 87508-4695 US
• Name: Jonelle Suina
• Phone: 505-407-3610
• Email: [email protected]