About the Position: Serves as the principal office assistant performing various administrative and clerical duties in support of the organization. Civilian employees are essential in supporting the mission of the Defense Health Agency (DHA). They contribute skills that are indispensable for military operations and not commonly found within the military itself. The Defense Health Agency combines the abilities of both its military and civilian personnel to create a unified Force.

Duties

Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts. Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format. Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Maintains supervisor's calendars, coordinates meeting arrangements, and schedules meetings and/or conferences. Serves as liaison between supervisor and subordinate units. Makes travel arrangements, such as scheduling transportation, making reservations, and preparing travel orders and vouchers. Prepares, consolidates, submits, and maintains time and attendance records in accordance with established procedures. Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats. Transmits and receives documents and messages electronically using personal computers or workstations that are networked or linked toother computers or workstations.

Requirements

• Immunization screening is required. Hepatitis B immunization is required for all positions with direct patient contact. Applicants may be required to show proof of other immunizations depending on the type of position.
• This position has mandatory seasonal Influenza vaccination requirements and is subject to annual seasonal Influenza vaccinations unless otherwise exempted for medical or religious reasons (documentation of exemption must be provided upon hire).
• This position requires the incumbent to have Tuberculosis testing.
• This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.
• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. 30 Percent or More Disabled VeteransCurrent Civilian Employees of the Defense Health Agency (DHA)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Priority Placement Program, DoD Military Spouse Preference (MSP) EligibleVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience performing most of the following which includes: performing office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics to track and prepare reports; prepares a variety of recurring and nonrecurring correspondence; maintains supervisor's calendar, to coordinate and schedule meetings and appointments; and proficient with Microsoft Office, Excel, Word, PowerPoint, Access, etc. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05) Proficiency Required:This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5-minute sample with three or fewer errors. You will be evaluated on the basis of your level of competency in the following areas: ClericalComputer SkillsCustomer Service (Clerical/Technical)Manages and Organizes Information Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Contacts

• Address JT-DHA-DD83CB DHA FLORIDA PANHANDLE MKT-EGLIN AFB DO NOT CONTACT EGLIN AFB, FL 32542 US
• Name: Army Applicant Help Desk