The Medical Administration Officer serves as the full Assistant to the Chief, Health Administration Service (HAS) and shares in the duties, responsibilities, and authority of the Chief. The position is located within the Lexington VA Health Care System (LVAHCS).

Duties

The Medical Administration Officer provides consulting on all matters within the purview of the Business Office to include Health Information Management Section (HIMS), Coding, Release of Information, Medical Records Scanning, Medical Transcription, Contact Center operations, TriCare and CHAMPVA benefit coordination, Veteran Transportation Program, Beneficiary Travel, Eligibility and Enrollment, Compensation & Pension Program, Decedent Affairs, Bed Management, Administrative Officers of the Day (AODs), Consult Management, Clinic Profile Management, Program Application Specialist oversight, Ambulatory Care Scheduling, Ward Administration, MyHealtheVet Program, CBOC Administration, as well as oversight of health administrative computer packages to include VistA Scheduling Enhancement (VSE), VistA, Enrollment System (ES), VetRide, Recall Reminder, Computerized Patient Record System (CPRS), Patient Information Management System (PIMS), Patient Care Encounter (PCE), Clinical Information Resource Network (CIRN), Automated Information Collection System (AICS), Patient Merge, Patient Treatment File (PTF), Record Tracking, Claims Tracking, Master Patient Index (MPI), Ambulatory Care Reporting System, VATAS, VA publications, etc. Incumbent serves on VISN and National committees. Under the supervision of the Chief, Business Office, the incumbent is given the widest range of responsibilities to include full authority to independently reach decisions and implement programs and assure that deadlines are met. Medical Administration Officer has full delegated authority equal to the Chief in any managerial, programmatic, or administrative matters of the Business Office. In this capacity, the Medical Administration Officer provides leadership to the Business Office staff members and has daily interactions with administrative and clinical services of the medical center. The incumbent ensures that the procedural, legal and administrative requirements of the programs under their direct supervision are met. Work Schedule: Monday- Friday 8:00am-4:30pm Position Description/PD#: Medical Administration Officer/PD079490 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS):Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/16/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Provides leadership and guidance in coordinating medical administration needs; Responsible for making and implementing decisions directly affecting patient care; Provides active and well informed administrative participation in planning for the delivery of healthcare; Manages on-site meetings with other agencies/organizations and program officials ; Analyzes and interprets workload and other data used in strategic resource planning initiatives as a result of VHA program usage; Serves as a consultant on legal aspects of matters involved in admission, retention, and discharge of patients; scheduling and outpatient clinical services, medical eligibility/member benefit information and medical records administration; Served as an advisor to the upper echelon of management concerning short and long range station plans and overall station policies; Administers monetary accounts and released funds based on regulatory requirements; Prepares and presents patient administrative statistics required for internal reporting by management, professional staff and Central office; Performs workload surveys and scheduling studies in clinics and admission service and various professional services and recommends changes in the work distribution and scheduling policies; Manages, directs, supervises, and administers a variety of hospital-wide service functions which are primarily work supporting programs and processes (i.e. Inpatient administration, Outpatient clinical administration, Health Information Management (HIMS), Data Extraction & Management, Program Application Specialists, Centralized Call Center Scheduling, scheduling compliance, enrollment/eligibility programs, Beneficiary Travel, and Veterans Transportation System and activities contributing to the Revenue Cycle. Creditable Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: Your resume must have clear titles and dates of experience claimed to receive credit. Quality of Experience. Experience is only creditable if it is either directly related to the position to be filled or in a related field. Qualifying experience must also be equivalent to the next lower grade level. Experience satisfying this requirement must be active practice, which is paid/non-paid employment. You will be rated on the following Competencies for this position: Administration and ManagementLead or SuperviseManages ResourcesProject ManagementTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.


Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Lexington VA Health Care System 2250 Leestown Road Lexington, KY 40511 US
• Name: Annette Johnson
• Phone: 352 443-2381
• Email: [email protected]