Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to provide clerical support to the Youth Center to include School Age Program, Teen, Membership, and Sports Programs, as well as, assisting the directed activities by providing children with safe, healthy, and developmentally appropriate care.

Duties

Prepares a wide variety of recurring correspondence, internal reports, flyers, monthly calendars, and other documents from information obtained from the staff, files, and other sources; reviews and finalizes documents prepared by others. Performs other clerical and administrative work in support of the office/organization. Monitors and manages the reception area. Monitors from work station through closed-circuit surveillance camera all activities of children and staff while in classrooms and center, and notes any discrepancies to the Youth Center Director IA W Child Abuse procedures. Monitors staff/child ratio to ensure proper scheduling of staff. Receives telephone calls, greets visitors, ascertains the nature of the call or visit, and provides complete and clear information that addresses most routine or procedural issues. Requires visitors to comply with sign-in/out procedures and escorts visitors while in the facility. Uses varied functions of multiple office automation software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents. Records and prepares agendas, minutes of staff meeting, parent meetings, and advisory committees. Computes, collects, records, and deposits fees and other service charges. Follows local policies for collecting late fees and charges. Assists in the School Age, Teens, Membership, and Sports Programs during periods of staff shortage and staff breaks as needed. Accepts applications for full time and hourly care of children, and membership programs. Enrolls children into appropriate youth program ensuring all required paperwork is completed and received. Assists parents with completion of required forms. Closely monitors parents signing children in and out of the center to ensure safety of children in accordance with Air Force directives and instructions. Ensures payment receipts are available. Ensures funds arc properly handled and stored. Assists in developing plans, creating schedules, and monitoring USDA program for the Youth Center. Assists in the control of facilities, equipment and supplies. May act as supervisor on duty in the absence of the youth director or other program directors

Requirements

• U.S. Citizenship Required
• Males must be registered for Selective Service, see www.sss.gov
• Background Investigation
• Travel and relocation expenses will NOT be paid
• This position is subject to provisions of the DoD Priority Placement Program
• Disclosure of Political Appointments
• Full/part-time employees occupying direct childcare positions are eligible for discounts IAW DAF AFSVC/CC Memo, 30 Sep 22; first child 100% / each additional child 25%. Other assigned CYP and FCC personnel are eligible for 25% discount.
• This position is a child care/youth services subject to background checks IAW Public Law (PL) 101-647.
• The work requires the employee to drive a motor vehicle. An appropriate, valid driver's license is required for the position.
• May be required to fill in as the Child Development Assistant in the Child Development Center in their absence.
• Incumbent may be required to work an uncommon tour of duty, including nights and weekends. The incumbent must have the ability to type a minimum of 40 WPM.
• Incumbent must complete additional training requirements within specific timelines (Continue)
• (Continue) to include AF modules, medication dispensing, observation of symptoms of illness, security, safety, anti-robbery, lifting, fire extinguisher, AFOSH, etc.), including obtaining CPR and First Aid, and food handling certificates.
• This is a Mission Essential (ME) position performing a Mission Critical Function (MCF) (Continue)
• (Continue) which must continue uninterrupted after the occurrence of an emergency and continued through full resumption of all functions. IAW, DoDI 3020-42, Defense Continuity Programs.
• Child and Youth Program personnel have a physical examination no later than 60 days after appointment. Physicals are updated every three years ensuring personnel are physically and behaviorally capable of performing duties of the job
• Individuals without current immunizations may not work in Child and Youth Programs or have children in their home without an approved medical or religious exemption from the Mission Support Commander on file.
• This is a Permanent Part Time Position with 64 hours bi-weekly.

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-4, or equivalent in other pay systems. Examples of specialized experience includes software processing procedures; producing documents such as graphics, letters, tables, and briefings; establishing and maintaining office and personnel records; reviewing and processing incoming and outgoing mail. Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format. Consolidates and finalizes information for various reports in accordance with established reporting procedures and instructions from the supervisor. Upon request, gathers information from files and documents for supervisor's use in responding to inquiries. OR EDUCATION: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. NOTE: You must submit a copy of transcripts. OR COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position, only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. NOTE: You must submit a copy of transcripts. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of rules, procedures, or operations applied to secretarial and clerical assignment to perform the routine, procedural work of the office, such as preparing and editing documents, maintaining files/records, and making and preparing travel arrangements. 2. Knowledge of Youth Center programs and procedures to screen telephone calls and visitors and prepare and review correspondence. Ability to communicate effectively, both orally and in writing. 3. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports. Ability to plan, organize work, and meet deadlines. 4. Knowledge of various word processing automation software functions to support office operations and produce a variety of textual documents such as letters, reports, memos, fom1 letters, and publicity flyers. Ability to learn funds handling techniques and procedures, use cash registers, adding machines, and other office equipment. 5. Skill in typing; a qualified typist is required. Incumbent must possess maturity, and judgment and be capable of handling emergency situations common in dealing with Youth Center environment. 6. Ability to locate, assemble, and compose routine, non-technical information for recurring reports and inquiries. Must possess or be able to obtain and maintain a valid driver's license to drive to activity locations. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Contacts

• Address Hurlburt Field 212 Lukasik Avenue Ste 217 Hurlburt Field, FL 32544 US
• Name: Total Force Service Center
• Phone: 1-800-525-0102
• Email: [email protected]