The purpose of this position is to collaborate scheduling design, procedure development, and quality improvement implementation, modification of processes, evaluation and ongoing operational flow of the Veterans Transportation Program at the St. Cloud VA Health Care System. This will include correctly determining eligibility for the program, and processing requests.

Duties

Major duties include, but are not limited to: Program Coordination: Responsible for collecting, compiling, and tracking data and statistical information in support of the Veteran Transportation Program. Analysis of data and generating a variety of reports. Collates incoming data from a variety of sources. Reviews documents, reports and/or applications for omissions and inconsistencies and ensures data entry is complete and accurate. Enters pertinent information into an automated tracking system. Maintains automated system of program-specific data to track items (i.e. service project milestones, progress reports, clinic trends, program trends, performance measures, compliance strategies, etc.) Coordinates service practices that decrease waits and delays for patients in all specialty areas. Plans consult processing flow to ensure veterans receive consultation services in a timely manner. Utilizes the Veterans Health Information System & Technological Architecture (VISTA), Computerized Patient Record Systems (CPRS), or SharePoint Consult/Request Tracking System in processing internal consultations. Provides procedural support in administering quality monitors to be utilized in the internal consultation process. Beneficiary Travel: Responsible for determining which of several fund control points to utilize, obligating funds, maintaining manual and electronic accounting records, and performing regular reconciliations and adjusting account balances. Scheduling/Arranging all modes of transportation via air ambulance, commercial air, taxi, ambulance, bus, and/or contracted transport services. Work Schedule: Monday - Friday, 7:30am - 4:00pm Compressed/Flexible: Not authorized. Telework: Ad-Hoc-VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Transportation Assistant/PD90501A Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not approved. Permanent Change of Station (PCS): Not authorized. The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/06/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience GS-06: You must have one (1) year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Experience that has equipped you with the Knowledge, Skills and Abilities to perform successfully the duties of the position and that are typically in or related to the position to be filled. Examples of specialized experience would typically include, but are not limited to: performing transportation support duties such as reviewing applicants for eligibility for the program and processing requests; utilizing fund control points correctly; working with contract approving officials to authorize obligations and requests for additions, deductions, and/or movement of funds; corresponding with stakeholders; and planning, coordination, implementation, scheduling management, and evaluation of the program. Preferred Experience: Experience with Microsoft Excel, CPRS and VISTA. You will be rated on the following Competencies for this position: CommunicationsComputer SkillsControl of FundsOrganizational Performance AnalysisTransportation Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination. Candidate will be exposed to stressful working situations that will require a mature attitude and collective reasoning to overcome and a great deal of stress because of the high volume of work, the need for accuracy, frequency of interruptions and ever changing demands due to program changes. Working Environment: Duties will be predominantly performed in an office environment with intermittent trips to various locations throughout the Medical Center's catchment area both in and near patient care areas. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address St Cloud VA Medical Center 4801 Veterans Drive St Cloud, MN 56303 US
• Name: Yalonda Smith
• Phone: 6124675071
• Email: [email protected]