This position is in Patient Care Service, Birmingham VA Health Care System Birmingham, Alabama. The duties of this position involve performing full range of timekeeping duties for the service. Responsible for the preparation, maintenance, and timely submission of any official time and attendance records and reports. Reports to the Chief Nurse for Patient Care Service (PCS) and assists with providing clerical support to the PCS office staff as needed.

Duties

Major duties include, but are not limited to: Performs full range of timekeeping duties for the Patient Care Services (PCS) Office. Performs work involving the collection, compilation and/or tracking of data and statistical information in support of the organization's program operation. Reviews and processes information and reports in accordance with established procedures. Reviews documents and reports for completeness and enters pertinent information to appropriate tracking system/platform. Performs database file searches. Uses software applications to draw information to assist in preparation of reports. Evaluates documents, sampling plans and other data. Types specialized terminology from varying fields of medicine, science, and/or law and utilizes reference materials. Formats material using advanced software functions. Integrates information from several platforms to formulate data. Works with spreadsheets, databases, word processing, graphics. Selects appropriate system, application, and format. Reviews correspondence and reports for correct formatting, spelling accuracy, clarity of expression, sequential logic, etc. Ensures correct punctuation, capitalization, spelling, grammar, and conformance to style are maintained on all typed documents. Work Schedule: 7:30am - 4:00pm Monday - Friday, may change based on operational needs. Position Description/PD#: Program Support Assistant/PD077970 Physical Requirements: Most of work is performed while seated at a desk for potentially long periods of time, with limited stooping, lifting (less than 50 pounds), bending at files, and walking within the medical center.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/06/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. GS-05 grade level: One year of specialized experience (equivalent to the GS-04 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized Experience: Examples of specialized experience would typically include, but are not limited to: Experience using Microsoft Office, 1 - 2 years providing clerical and/or administrative support; collecting, compiling and tracking data and information; Timekeeping duties; processing documents and reports; establishing, updating and maintaining office files and records; performing automation duties using such software applications such as word processing, spreadsheet, electronic mail, desktop publishing, database and/or graphics; ability to research and gather data; and knowledge on leave and pay policy and/or regulations for Title 5 General Schedule and Title 38 employees. OR, Education: Successful completion of 4 years of education above the high school level. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. OR, Combination: Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements at grade GS-4. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. Proficiency Requirement: Must be able to type 44 words per minute. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Birmingham VA Medical Center 700 South 19th Street Birmingham, AL 35233 US
• Name: Shanda Alston
• Email: [email protected]