This position is at the full performance level located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), with the Jerry L. Pettis VA Medical Center (VAMC) Facility Management Service in Loma Linda California. The Program Manager is responsible for strategic direction and management oversight of program activities related to Emergency Management Program, Environment of Care Program, Space (Tenant Occupancy) and Move Programs, and Building Management Programs..

Duties

Duties include, but are not limited to the following: Provide regulatory advice, guidance, and assistance regarding authorized leave, work schedules, worker's compensation, awards, health and life insurance benefits and open seasons, on-the-job injuries, etc. Effectively communicate in writing, developing graphs, or orally, to gather information, present recommendations and coordinate services. Monitor, review, and determine whether the contractor's performance is within compliance of the terms and conditions of the contract specifications and inspects all work for full compliance with contract requirements. Serve as the organization's primary expert on any matters, regarding acceptability of contractor completed work. Prepare and maintain technical and administrative reports on contractor's performance, violations and deficiencies noted and submits monthly reports to the Contracting Officer. Have knowledge of pertinent laws, regulations, policies and precedents, related to COR roles and responsibilities, as well as fundamentals of contracting regulations. Serve as the point of contact between the contractor and customer. Review and verify contractor invoices, determine the government's agreements or non­agreements with the contractor's percentage of physical completion for progress reports and cost vouchers. Responsible for maintenance and operations coordination. Responsible for the management and coordination of all building operations, maintenance, repairs, replacement, alterations, centralized heating and cooling systems, computer room cooling systems, elevator bank, emergency generators, landscaping, and parking lot sweeping, janitorial services, relationship with vendors and concessionaries for obtaining needed services. Coordinate with appropriate organizations, as applicable, to obtain facility services, ensure that pre-negotiated services are received, and develop statements of work (SOW) for any additional services that must be purchased in support of sustainment of the office spaces. Maintain effective surveillance of the contracts for compliance with the Quality Assurance Surveillance Plan (QASP) and initiate changes in surveillance methods, if necessary. Supervise, coordinate, and execute all operational programs and services affecting the quality of life and efficient utilization of available facilities and services. Conduct formal inspection programs and evaluate operating services; maintenance, repair, and safety programs, and space distribution and utilization. Plan, formulate, and coordinate crisis management planning and execution pertaining to the protection and security of personnel, property and material against all potential threats. Apply methods and techniques to projects and issues concerning the efficiency and effectiveness of operations carried out by clerical, technical, administrative, professional and scientific personnel. Knowledge of health care delivery systems, credentialing and accreditation; quality assurance and total quality management group programs, the overall missions, organizations, programs and requirements and ability to apply knowledge to solve problems, meet requirements and develop resources. Knowledge of statutory, regulatory and other legal requirements associated with information resources management, records management, mail management, privacy and Freedom of Information Act (FOIA). Mastery of advanced management and organizational principles and practices along with a comprehensive knowledge of planning, and programming guidelines and process. Knowledge of administrative concepts, principles, and practices sufficient to enable incumbent to foresee administrative problems and requirements, recommend changes in administrative forms/policies/procedures, devise and install procedures affecting the internal functioning of the department. Work Schedule: 7:00 am - 3:30 pm Monday - Friday Virtual: This is not a virtual position. Position Description/PD#: Project Manager/PD10610O Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/05/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Directing and managing oversight of program activities related to Emergency Management Programs, Environment of Care Programs, Space (Tenant Occupancy) and Move Programs, and Building Management Programs; serving as a technical liaison between contractors and the Contracting Officer while monitoring, reviewing, and determining whether the contractor's performance is within compliance of the terms and conditions of the contract specifications. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. CommunicationContract AdministrationManages ResourcesPlanning and EvaluatingTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The employee will be required to perform work requiring regular physical exertion such as long periods of standing, walking, bending, stooping, reaching, and similar activities in and around storage areas. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Jerry L Pettis Memorial Veterans Hospital 11201 Benton Street Loma Linda, CA 92357 US
• Name: Joshua Purpura
• Phone: (385) 560-4320
• Email: [email protected]