This position serves as an Inventory Management Specialist in the Commodity Management Division with specialized focus on the Medical/Surgical Supplies of the Logistics Service in a Veteran Affairs Health Care System (VA HCS) and supported catchment area, with responsibility for the inventory management of all expendable supplies and durable medical equipment (DME) and with oversight of implant inventory in the assigned area(s).

Duties

Duties include, but may not be limited to the following: Conducts short, mid and long-term advanced planning for operating room (OR) expendable items and durable medical equipment (DME), utilizing enterprise-wide computerized planning tools. Analyzes data and computes requirements for supplies and DME. Performs analytical work to manage, regulate, coordinate, or otherwise exercise control over OR expendable (EX) supplies. Forecasts short and long-range inventory needs considering changes in medical and surgical technologies, clinical scheduling changes and program requirements. Develops acquisition strategies to acquire and purchase DME, displaying familiarity with contracting laws and regulations with industry practices. Exercises Ordering Officer Authority in determining best value and contract sourcing. Assists customers in the creation of Performance Work Statements for procurement; and determines the best purchasing and payment method to utilize, i.e. purchase card order, contract document, etc. Conducts market research on product pricing and performance. Reviews the OR schedules and anticipates the supply needs of the OR in advance. Works independently and is responsible for receiving and ordering initial stock requests for surgical implantable devices. Manages inventory, independently sets initial stock and par levels and reorder points and resolves issues for surgical services. Utilizes best practices, principles and tools, concepts and methodologies to determine and evaluate supply system performance. Coordinates rotation of emergency caches to prevent expirations and economy of supply while maintaining National Emergency Management stock levels. Conducts wall-to-wall and periodic inventories on own initiative to identify potential shrinkage issues or other supply chain discrepancies. Utilizes automated inventory management system, such as General Inventory Package (GIP) or other equivalent system, to maintain current inventory data. Analyzes a range of inventory management reports. Coordinates with stakeholders to ensure new or replacement item requests are submitted to the Clinical Product Review Committee (CPRC). Supports other elements of the organization and performs other duties as assigned. Work Schedule: Full-Time, Monday - Friday, 7am-3:30pm Telework: AD-HOC Virtual: This is not a virtual position. Position Description/PD#: Inventory Management Specialist/PD99809S Relocation/Recruitment Incentives: Not authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/03/2024. Specialized Experience for GS-09: Applicants must have one (1) full year of specialized experience related to this position. This experience must have been equivalent to at least the GS-07 grade level in the Federal Service. Your resume must support your response. Examples of specialized experience would typically include but are not limited to: Experience conducting cost analysis utilizing process improvement techniques such as Lean Six Sigma. Experience researching inventory issues and recommending actions to eliminate problems. Experience with inventory management system such as AEMS/MERS, SOARD/Maximo to organize data and create reports. Experience with accounting methods, transactions, and financial records. Experience using bar code scanning equipment and appropriate tagging equipment. -OR-master's or equivalent graduate degree-OR-2 full years of progressively higher-level graduate education leading to such a degree-OR-LL.B. or J.D., if related. Time-in-Grade Restriction: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. (If you are a non-federal employee or a federal employee in the WG/WL/WS system or other non-GS systems this question does not apply to you) For a GS-09 position, you must have held a position at or above the GS-07 level for at least 52 weeks. The grade must have been held in the Federal service but may have been in any occupation. (SF-50 Required). There is NO educational substitute for time in grade. **Please note Time in Grade is a separate item from Specialized Experience** You will be rated on the following competencies for the position: CommunicationContracting/ProcurementPlanning and EvaluatingProblem SolvingTechnical CompetenceTechnology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Demands: The work requires moderate standing, walking, bending, lifting, pushing and carrying of assorted items. There is a certain mobility factor associated with this position in physically visiting clinic, operative and administrative areas for picking up and delivery of medical/surgical supplies. Due to the nature of the position and duties, may be called upon to assist in the receipt, storage and distribution of various supplies, primarily consisting of lifting light boxes generally less than 40 pounds, utilizing appropriate material handing devices, and placing items on shelves or carrying them elsewhere on station. Must maintain applicable training and licensing to operate assigned equipment. The position must be able to deal with emergency situations and function calmly under stress in both public and private settings. Work Environment: Work is equally performed in an administrative setting and a clinical/operative setting where surgical scrubs, show covers and face masks (standard precautions) are required and must be changed when leaving and entering the area. The areas are adequately lighted, heated, and ventilated. Possible limited exposure to communicable disease and appropriate safety precautions may be necessary. Position is subject to stress due to extended periods of intense mental concentration, alertness to emergency requirements and the critical nature of expeditious response to situations and patient requirements. Required to use safe work practices with office equipment, avoid trips or falls and observe fire regulations and traffic signs. Frequent trips outside are required for visits to the other areas of the Medical Center; such as the warehouse and some Veteran care areas, in order to resolve problems, cover for other members in the unit, attend meetings and training. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Education cannot be credited without documentation.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address James A Haley Veterans Hospital 13000 Bruce B. Downs Boulevard Tampa, FL 33612 US
• Name: Amanda Barrios
• Phone: (717) 272-6621 X4953
• Email: [email protected]