This position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Veterans Integrated Service Network 6 (VISN 6), at the Durham VA Medical Center (VAMC), located in Durham, North Carolina, within the Surgical Service.

Duties

Major duties include, but are not limited to: Manages and coordinates the administrative functions of the GSU, URO, and VAS Surgery Service Sections. Assists with the development of strategic planning for short and long term medical administrative needs of sub-specialized Surgical Service Sections. Develops budget data and justification(s) for final review and approval by the Senior AO. Administers space and equipment programs/requirements and ensures compliance with equipment and space policies and procedures. Discusses, investigates, and responds to employee grievances and dissatisfactions in order to resolve conflicts. Assists Surgical Leadership personnel and staff members in projecting staffing needs, writing position descriptions (PDs), developing job analyses, preparing performance plans and appraisals, and drafting disciplinary and adverse actions. Serves as a timecard approving official for T&Ls assigned to the GSU, URO, and VAS Surgery Service sections. Monitors and conducts audits in order to ensure compliance with Part-time Physician Time & Attendance rules/regulations, Medical Record documentation rules/regulations, and Resident Supervision requirements. Ensures the accountability and control of government equipment and property, which includes IT equipment. Ensures that staff apply outpatient practice management principles in order to maximize the productivity and efficiency of outpatient services. Serves on the following councils, committees, and work groups, as required: the Practice Management Committee, the Surgical Workgroup Committee, the VA-Duke Workgroup, the Management of Information Committee, and the Space Committee. This position will be responsible for serving as a recorder for select committees and disseminating committee agendas and minutes. Serves as the alternate Contract Officer Representative (COR) for the Surgery Service. Performs other duties as assigned. Work Schedule: Full-Time, Monday - Friday, 7:30 am - 4:00 pm Telework: Not Available Virtual: This is not a virtual position Position Description/PD#: Administrative Officer/PD064620 Relocation/Recruitment Incentives: Not authorized Permanent Change of Station (PCS): Not authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/30/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge of office management or program management that involves planning, staffing, directing, and/or budgeting; coordinating administrative support activities (i.e., approve meeting minutes and agendas, etc.); monitoring/tracking programs or processes; and assisting with resource management responsibilities (i.e., allocating space, time, equipment for daily use of staff, etc.). NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a Bachelor's degree. You will be rated on the following Competencies for this position: Administration and ManagementCustomer ServicePersonnel and Human ResourcesPlanning and EvaluatingSelf-ManagementWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work of this position is primarily sedentary in nature and may normally be accomplished while seated comfortably. Occasionally, short periods of walking, bending, and standing will be required. The lifting of light objects such as books, papers, and files will also occasionally be required. The work does not require any special physical demands. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Durham VA Medical Center 508 Fulton Street Durham, NC 27705 US
• Name: Therese Lowe
• Phone: 803-869-5875
• Email: [email protected]