The incumbent works independently in the coordination of administrative tasks to ensure Primary Care Line functions efficiently, is the point of contact with administrative issues and effectively maintains official documents daily basis. The incumbent also serves as the Budget Technician, ADPAC, TMS Administrator as well as backup timekeeper and backup PCMM Coordinator.

Duties

Duties and responsibilities include but are not limited to: Responsible for budgetary allocation to the Primary Care Line. Requests including tracking/identification of outdated equipment for replacement. Prepares the annual budget projections for Primary Care Line. Establishes priorities and works independently to assure a smooth and timely flow of paperwork. Prepares official PCL Service Memorandums, Medical Center Bulletins. Compiles quarterly statistical reports, utilizing multiple data sources. Assists in the planning, review, and reporting of data/statistical results of work with existing Excel spreadsheets. Establishes protocols for incoming data, organizes computerized data sets, and retrieves computerized data. Responsible for reviewing all incoming correspondence, i.e., correspondence, reports, memoranda, screens material for suspense dates prior to distribution, establishes controls, and ensures supervisory follow up. Responsible for the overall administrative process of the environmental exam program. Responsible for requesting related documentation from veterans in sufficient time for the professional staff to review prior to the veteran's scheduled appointment, ensuring that examinations are accurate and timely. Provides administrative, and liaison support the Occupational Health Program which includes all new and existing employees. Receives and processes all incoming materials such as correspondence, reports, memoranda, and other forms of written communication. Manages records related to Drug-Free Workplace for Medical Review Officer in accordance with VHA regulations. Responsible to maintain accurate DSS mapping for all of PCL. Incumbent will communicate with Managers within PCL to ensure timely updates to mapping as well as providing initial mapping data for new employees, etc. Work Schedule: Monday through Friday; 7:30 a.m. to 4:00 p.m. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD92103-0 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/28/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: providing administrative and technical support for the management of various programs; maintaining databases and utilizing various software programs; assisting in the planning, review, and reporting of data/statistical results of program/project studies; generating a variety of reports; reviewing all incoming correspondence, reports, memoranda, screens material for suspense dates prior to distribution, establishes controls, and ensuring supervisory follow up; scheduling appointments; composing letters, reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develops standard or form letters and replies to inquiries; answering and screening call and faxes; and, greeting in-person appointments and communicates presence to appropriate staff members. This experience must be detailed in your resume to receive credit. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Most of the work is in a sedentary position. Some walking, bending, and lifting are required. No special physical qualifications are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Chillicothe VA Medical Center 17273 State Route 104 Chillicothe, OH 45601 US
• Name: Morgan Hughes
• Phone: 740-253-8198
• Email: [email protected]