The incumbent serves as the personal assistant and secretary to the District Manager, providing program and administrative support throughout a broad range of technical and administrative areas as well as guidance and assistant to support staff in subordinate divisions and branches. This position is outside the bargaining unit.

Duties

As the primary assistant to the District Manager, the incumbent performs the following duties: Receives and reviews incoming correspondence, maintains control records, and gathers needed relevant material as necessary. Reviews incoming documents which may effect the District due to their subject matter. Coordinates and tracks the status of ongoing District tasks and projects. Reviews documents and correspondence prepared by other Manager's assistants for signature of, or requiring coordination with, the District Manager for conformance with regulations, grammar, format, and special policies of the agency. Receives and screens all visitors and telephone calls; exercises exclusive control over the calendar and schedules appointments and conferences; makes arrangements for travel, arranging schedules of visits, making reservations, assembles and organizes material for speaking engagements. Carries out special sensitive/confidential projects or assignments made by the District Manager that requires a high degree of tact and diplomacy or involves sensitive personnel issues or other matters that cannot be widely disseminated. Performs special research projects for the District manager which may occasionally involve policy or operational matters. Screens and obtains information from various sources, analyzes and evaluated the information gathered and presents the findings in a clear and concise manner. Based on employee's own knowledge of policy and procedures, makes recommendations to the District Manager based on the findings. Serves as assistant to the coordinators of high-priority areas such as Freedom of Information Act (FOIA) requests, accident investigations and 103(g) complaint processing. Represent the District Manager at conferences, seminars or meetings with MSHA on matters or subjects within the purview of the position or that have been specifically assigned. In the absence of the District Manager, assumes responsibility for ensuring that requests for action or information are made known to subordinate staff who can satisfy the inquiry/request. Reviews incoming publications, regulations, and directives which may affect the District due to their subject matter. Incumbent determines those that can be acted upon personally and takes necessary action. Determines those of importance or interest to the District Manager and refers them to him/her or a subordinate member of his staff for review and comment.

Requirements

• Must be at least 16 years old.
• Must be a U.S. Citizen.
• Candidate required to obtain the necessary security/investigation level.
• Requires a probationary period if the requirement has not been met.

Qualifications

You must meet the Specialized Experience and the Proficiency Requirement to qualify for Secretary (Office Automation), as described below. For GS-08: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-07, in the Federal Service. Specialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Qualifying specialized experience for GS-08 includes experience in at least five (5) or more of the following: Review and proofread documents for conformance, format, and grammatical accuracy. Prepare documents, correspondence and reports using computer software programs. Establish and examine the flow of clerical processes in an office. Create, maintain, and audit records and files. Maintain office support tasks such as office calendar, scheduling appointments, coordinating travel, or managing time and attendance records. Research, locate, and gather information for various reports, briefings, and/or conferences. Communicate with customers through a variety of contact methods (e.g., email, telephone, in-person, web form inquiries). Manage meetings, trainings, or seminars. You must have a typing proficiency of 40 words per minute based on a 5-minute sample with three or fewer errors. You must have a certificate of proficiency from an organization authorized to issue such certificates or self-certify your proficiency.

Education

There is no education substitution for experience at the GS-08 level.

Contacts

• Address Mine Safety and Health Administration 200 Constitution Avenue NW Washington, DC 20210 US
• Name: Claire Geister
• Email: [email protected]