The incumbent serves as a Housing Management Assistant organizationally aligned to the Fisher House, Office of the Assistant Director, Ann Arbor VA Medical Center. The Housing Management Assistant assists the Housing Manager with on-site management, planning, operation, and administrative coordination of the Fisher House Lodging program and reports to the Housing Manager. The incumbent reports directly to the Fisher House Housing Manager.

Duties

Major Duties includes: Point of contact for initial inquiries to include lodging criteria, referral processes, staff/volunteer opportunities, monetary donations and the appropriateness and offer of in-kind donations, as well as community, guest, patient, military liaison and clinical staff inquiries regarding policies, procedures, and standards. Assists the Housing Manager with maintaining financial accounts, including appropriated, non-appropriated accounts and purchase card Responsible for the coordination and management of all donations to the General Post Fund. Serve as the primary or the alternate purchase card holder and drafts applicable documents for Fisher House financial management Plans and develops controls and procedures regarding acceptance of donation and gifts IAW General Post Fund established specifically for the purpose of supporting the VA Fisher House Accurately collects, compiles, tracks, and reports data and statistical information to support program operations. Responsible for ensuring accurate data collection, performing required monthly reports, and meeting monthly report deadlines for forwarding through medical center leadership, VISN, VACO Program Manager and the Fisher House Foundation Regularly inspects the Fisher House and Immediate premises. Keeps the Housing Manager informed of situations that will happen during any independent shift. As the Fisher House is a non-medical setting, incumbent must be able to assess and handle urgent situations and take appropriate actions to include interaction with the Emergency Department, Safety Office, Police Service, and Facilities Management to address any identified issues and report back to management of status and any unresolved issues. Incumbent prepares Fisher House correspondence relating to maintenance and operations, manuals, publications, articles, webpage content, etc. for the Housing Manager's consideration. Prepares assignment guides for volunteers, schedules, training materials, and evaluations. Work Schedule: 40-hours/week (schedule will vary based on the needs of the program but will include 7 days/week coverage and may include Holidays) Telework: Not Applicable Virtual: This is not a virtual position. Position Description/PD#: Housing Management Assistant - Fisher House/PD93884A and PD93884A

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/23/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Interchange Agreement: Applicants must be eligible under the VA Interchange Agreement, having served continuously for at least one year in the other merit system under this interchange agreement. For more information regarding the VA Interchange Agreement please visit: https://www.opm.gov/policy-data-oversight/hiring-authorities/competitive-hiring. You may qualify based on your experience and/or education as described below: Specialized Experience: :Applicants must have at least one (1) year of experience at the next lower grade GS-06, or equivalent in other pay systems. Examples of experience includes experience with the basic principles, techniques, and methodology of housing management as they pertain to the management planning, scheduling, coordinating, and efficient use of housing facilities . OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed 4 years of education above the high school level. This education must have been obtained in an accredited business, or secretarial or technical school, junior college, college or university. (You must include a transcript in order to substitute education for required experience.). OR, Combination: Applicants may also combine education and experience to qualify at this level. For a GS-6 level position, only education in excess of the first 60 semester hours (i.e. beyond the second year) is creditable toward meeting the specialized experience requirements. You will be rated on the following Competencies for this position: Administration and ManagementClericalCommunicationCustomer Service (Clerical/Technical) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The duties and responsibilities of the position require mobility between various floors and rooms within the Fisher House and various other buildings at the medical facility campus and off-campus locations. Average physical ability, dexterity, and strength are needed for this position. This includes preparation for open houses and special programs. Although some of the work is sedentary, the employee will be walking, standing, bending, climbing stairs, and carrying some light items (under 50 pounds) such as moving/lifting of equipment, carrying boxes of donated items. Work may also involve driving a government vehicle and/or golf cart for the purpose of transporting Fisher House guests and delivering materials to and from the medical facility. Trips into the community to pick up supplies For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Ann Arbor VA Medical Center 2215 Fuller Road Ann Arbor, MI 48105 US
• Name: Orlando Lang
• Phone: 314-593-1729
• Email: [email protected]