Come make the most of your internship at the National Institutes of Health (NIH)! The Student Trainee (Administrative Support) position is a great way to gain federal experience while pursuing an education. This is an opportunity to work with top professionals who exemplify and promote creative discoveries, innovative strategies, and collaborative exchange of information. Be a part of the mission - apply now!

Duties

As a Student Trainee (Administrative Support), your typical work assignments may include: Establish and maintain office files. Receive incoming calls and visitors. Provide callers and visitors with general information. Prepare a variety of standardized documents from rough draft and/or oral instructions. Process and distribute mail to appropriate individuals. Develop documents using a variety of office automation applications. Perform special projects. As a Pathways Student Trainee at the NIH, you will be engaged in projects/tasks related to your position and program area. The NIH Institute will share further information on the structure and content of the program with you during the interview process.

Requirements

• Position is subject to a background investigation.
• Applicants must meet all qualification requirements by the closing date of this announcement.
• Males born after December 31, 1959, must be registered with the Selective Service.
• Must have obtained and maintain a cumulative GPA of 3.0 or higher. GPA is based on current enrollment.
• Must be at least 16 years old by the closing date of this announcement.
• Employment is subject to the successful completion of a background investigation, verification of qualifications, completion of onboarding forms, submission of required documents, and any other job-related requirement before or after appointment.
• U.S. Citizenship requirement or proof of being a U.S. National must be met by closing date.

Qualifications

To be eligible, you must be currently enrolled in a degree-seeking program or accepted for enrollment on at least a half-time basis in an accredited educational institution for Fall 2024. These institutions include (but are not limited to): High School College (including 4-year colleges/universities, community college, and junior college) Professional, Technical, Vocational, and Trade School Advanced Degree Program Certificate Program Other qualifying educational institutions A note about certificate programs: Certificate programs are defined as post-secondary education in a qualifying educational institute and must be equivalent to at least one academic year of full-time study. The certificate program must also be a part of an accredited college-level, technical, vocational, trade, or business school curriculum. Students graduating in December 2024 who are not accepted or enrolled for a new degree-seeking program after graduation will be rated ineligible for this position due to the requirement to have 640 work hours prior to conversion to the competitive service. To qualify for the GS-1 grade level: You must be enrolled in a high school diploma or General Education Diploma (GED) program. To qualify for the GS-2 grade level: You must have completed the requirements for a high school diploma or GED OR have 3 months of general work experience equivalent to a GS-1 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: performing clerical tasks related to filing paperwork, using computer software, answering phone calls, and directing correspondence to the appropriate individual. To qualify for the GS-3 grade level: You must have completed at least 1 full year of post high school education OR have 6 months of general work experience equivalent to a GS-2 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: performing clerical tasks related to processing paperwork, preparing correspondence, receiving visitors and telephone calls and referring them to the appropriate staff members. To qualify for the GS-4 grade level: You must have completed at least 2 full years of post high school education or completed the requirements for an associate's degree OR have one (1) year of general work experience equivalent to a GS-3 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: performing clerical tasks related to creating filing systems, using computer software, and organizing and maintaining manual and reference guides. To qualify for the GS-5 grade level: You must have completed 4 academic years of post high school education leading to a bachelor's degree or equivalent degree OR have one (1) year of specialized experience equivalent to at least the GS-4 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: performing clerical tasks related to processing paperwork related to administrative duties, utilizing automated systems and software applications, inputting information into databases, assisting with providing logistical support for program staff, preparing travel documents, providing general office support to staff. To qualify for the GS-6 grade level: You must demonstrate in your resume, at least 1 year of qualifying experience equivalent to a GS-5 in the Federal Government obtained in either the private or public sector. Examples of qualifying experience include: receiving visitors/phone calls, directing caller to appropriate staff; maintaining files; maintaining policies/procedures/docs for ready reference; maintaining office supplies; arranging equipment repair, and/or office moves; performing travel-related duties; utilizing automated systems and software applications, inputting information into databases, assisting with providing logistical support for program staff, etc. To qualify for the GS-7 grade level: You have completed one (1) full academic year of graduate-level education OR demonstrate eligibility under the Superior Academic Achievement Provision and completion of a bachelor's degree OR 1 year of qualifying experience at the GS-6 in the Federal Government obtained in either the private or public sector performing administrative support functions re: HR, security, travel, training, files management, budget, supplies and inventory, property accountability, or space management; developing/implementing office procedures; maintaining employee records, performance appraisals, job descriptions, etc. Superior Academic Achievement: If you are claiming SAA, you must provide evidence such as a copy of your official transcript at the time of application. To be eligible under Superior Academic Achievement at the GS-07 level you must meet one of the following requirements: a) graduating within the upper-third of the graduating class in a college, university, or major subdivision such as the College of Liberal Arts or the School of Business Administration, based on completed courses; b) obtain a GPA of 3.0 or higher out of a possible 4.0 as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 based on the average of required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum; c) being elected for membership in a national scholastic honor society. Degree must be in a course of study that directly reflects the job-related KSAs/competencies necessary to satisfy the minimum qualifications and perform the duties of the position. Special Provisions/or Interns with Previous Related Education or Experience: Previous education and/or experience may be evaluated to determine the highest grade level for which the individual is qualified. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. This announcement can be used to fill a variety of administrative positions such as: Auditor, Accountant, Human Resources Assistant, Human Resources Specialist, Program Specialist, Extramural Support Assistant, Program Support Assistant, Administrative Technician, Administrative Officer, Management/Program Analyst, Budget Analyst, Engineer, Purchasing Agent, Property Management Specialist, Ethics Program Assistant, Equal Employment Opportunity (EEO) Specialist, Grants Management Specialist, IT Specialist, Immigration Specialist, Mathematical Statistician, Contract Specialist, Realty Specialist, Writer-Editor, Public Affairs Specialist and/or Digital Communications Specialist. Preview assessment questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/12507834

Education

You must submit a copy of your transcript, that includes your name, school's name, cumulative GPA, course list, and course enrollment for Fall 2024. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer.

If you are enrolled for the Fall 2024 semester and do not have a transcript, you must provide course enrollment for Fall 2024 with your application (e.g. a graduating high school student that is enrolled for a bachelor's degree program for Fall 2024 must provide proof of enrollment).

You must be enrolled for the Fall 2024 semester; please make sure your transcripts show Fall 2024 course enrollment. If you do not have transcripts yet, please provide enrollment verification with your application (e.g. a graduating high school student that is enrolled for a bachelor's degree program for Fall 2024 must provide proof of enrollment).

If you have been accepted to an academic institution but have not enrolled for the Fall 2024 semester, please provide a copy of an acceptance letter with your application. If selected, you will be required to show proof of enrollment on at least a half-time basis.

Applicants who have completed their education outside of the U.S. must have their foreign education evaluated by an accredited organization and must provide a copy of the evaluation prior to receiving an official offer. Click here for information on Foreign Education.

Contacts

• Address National Institutes of Health 6701 Rockledge Drive Bethesda, MD 20892 US
• Name: Global Jobs
• Phone: 000-000-0000
• Email: [email protected]