The position is located in the Fiscal Service line at the Erie Veterans Affairs Medical Center (VAMC). The primary purpose of the Accounting Technician is the technical work of collecting, recording, and maintenance of general ledger accounts and subsidiary records in support of accountants, auditors, and financial officers. Incumbents ensure financial indicators, goals and monitors are met by following applicable financial guidance and protocols.

Duties

Position Description/PD#: Accounting Technician/PD030540 Work Schedule: Monday - Friday, 8:00am - 4:30pm Major Duties include but are not limited to: Accounting Support: The incumbent performs clerical, assistant, or technician level work in support of a budget, accounting, auditing, fiscal and financial management function. Performs budget administration support, financial systems support, cash processing, and accounting technician work. Maintains, audits, and reconciles the general and subsidiary ledger accounts for the preparation of accurate and timely reports and for the control of funds. Establishes routines for performance of these actions. Summarizes transactions and prepares control documents or other posting documents reflecting the entries to be made including, but not limited to, preparing journal vouchers for multi-line transactions, and researching appropriate postings for unusual transactions. Assigns transactions that will have the proper accounting effect. Reviews and documents a variety of financial transactions to ensure assure a proper audit trail, including but not limited to proper and complete documentation of follow-up on reconciliations, and back-up documentation for accounts receivable, including journalizing corrective actions for erroneous conditions. Coordinates, reviews, audits, and reconciles government travel, convenience check, purchase card, and other transactions. Reviews pending items and ensures that follow-up action is taken on all items pending for excessive periods of time. Reconciles accounting systems output using subsidiary records, both manual and automated, to ensure the accuracy of input. Maintains control of receipts, disbursements, and logs. Maintains control of funds obligated and funds expended. Ensures the timely preparation of reports for VISN, Department of Treasury, VA Headquarters, and local management. Travel Support: Advises employees on conditions and requirements under which allowances are payable and provides information on ways to avoid excess cost or misuse of government funds. Analysis of the data must be made to determine the relevance and usefulness of the information in terms of past and current accounting procedures and the purpose of the statement or report. As Agency/Organization Program Coordinator (A/OPC), incumbent performs administrative duties within the limits of delegated authority to manage the Travel Card Program for the Erie VAMC, with overall responsibility for the Travel Card Program. The A/OPC is authorized to request that the TMC establish new accounts and close accounts. Incumbent is the A/OPC for travel credit cards and tracks all travel credit cards to ensure all employees accounts are up to date. The Incumbent must ensure there are funds available in a particular control point or request additional funds before sending travel requests to the Associate Director or Director. Identify and understand the issues involved in each assignment and determine what steps and procedures are necessary and the order in which they are performed. Performs administrative work related to employee travel and travel budgeting. Incumbent serves as primary fund control point clerk for six travel fund control points. Prepares statements and reports which require extensive searching to identify, select and convert data which are not always comparable because of differences in accounting classification or treatment, or prior report basis. Prepares travel authorizations, expense vouchers, monitors travel advances and employee overages on the government travel credit card and analyzes Transportation Management Center (TMC) billing statements for accuracy. Additional Support Work: Incumbent functions as the backup Agent Cashier or the Alternate Agent Cashier and as the Accountable Officer and is responsible for proper disbursement, receipt, and deposit of all public and private funds for the organization, in accordance with regulations of the Department of Veterans Affairs and the U.S. Treasury. Incumbent serves as a back up to the Account Technician that has a focus on accounts receivable support. Performs other duties as assigned. Compressed/Flexible: Not Available Telework: Available Virtual: This is not a virtual position. Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/23/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performs budget administration support, financial systems support, cash processing, and accounting technician work. Coordinating, reviews, audits, and reconciles government travel, convenience check, purchase card, and other transactions Receives and analyzes various types of documents to verify completeness and correctness and determine propriety, validity, budget, and expenditure limitation of accounting data Performs budget administration support, financial systems support, cash processing, and accounting technician work. You will be rated on the following Competencies for this position: AccountingAccounting OperationsAttention to DetailBudget AdministrationComputer SkillsPrinciples of Accounting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is principally sedentary, in a highly automated environment and is usually accomplished while seated at a desk or table. Some work may require walking in an office or warehouse setting. Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences. Work assignments require incumbent to use a personal computer requiring a considerable amount of keyboarding while sitting. Incumbent may be required to carry small file boxes into storage, lift a cash box, carry light items, or drive a motor vehicle. There are no special physical demands. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Erie VA Medical Center 135 East 38th Street Erie, PA 16504 US
• Name: Ahsha Konate
• Phone: 412-822-1454
• Email: [email protected]