This position is located at Sacramento VA Medical Center, and is responsible for clerical and administrative functions/support for operations.

Duties

Duties include, but may not be limited to the following: Plans and coordinates his/her work of the office, resolving problems through such duties as ensuring the smooth flow of correspondence, arranging conference, and following up to ensure that required actions are completed. Provides guidance to Service Secretaries and administrative personnel and plans and coordinates the work of the office. distributes work. ensures the acceptability of both the quantity and quality of work performed. Receives visitors and telephone calls to the office, determines the nature of requests and directs callers to appropriate staff. or personally providing the information desired when routine or procedural matters of the office are involved. Responds to routine and non-technical requests for information such as status of reports, suspense dates for matters requiring compliance, and similar information readily available from files. Making extensive travel arrangements, making complete arrangements for large conferences, composing complex but non-technical correspondence and researching and providing all background information and data, locating and assembling information for various reports, briefings, conferences, etc., following up with staff members to insure that various commitments made at conferences and meetings are met. Designing and organizing filing, planning and arranging the maintenance and preparation of information needed for reports, and organizing the flow of clerical processes in the office. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday Through Friday, 7:30am - 4:00pm Virtual: This is not a virtual position. Position Description/PD#: Secretary/02241-O

Requirements

Qualifications

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Proficiency Requirements (Office Automation) In addition to meeting experience or education requirements, applicants for these positions must show possession of the following skills, as appropriate. Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test. Typing speed requirement: **40 words per minute typing speed -Words per minute are based on a 5 minute sample with three or fewer errors. You may qualify based on your experience as described below: GS-7 Minimum Qualifications: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of the organizational functions and procedures of the work unit to perform such duties as distribute and control mail, refer phone calls and visitors, and provide general, non-technical information. Knowledge of correspondence requirements to check for proper grammar. spelling and punctuation, and to review documents for conformance with formats and procedural requirements. Knowledge of the office procedures, filing system and various references and handbooks commonly used by the staff in order to classify, search for and dispose of materials. Knowledge of substantive programs of the services as they relate to the clerical and administrative functions of the office sufficient to screen requests for information. personally provide authorized information from tiles and records or advise on established procedures (such as those for employment interviews), assemble information for use in reports. follow tips on commitments made in meetings, and refer non-routine requests to the appropriate staff member. Knowledge of text insertion. deletion. and editing functions of a word processing system You will be rated on the following Competencies for this position: Database AdministrationInterpersonal SkillsProblem SolvingTechnical Competence

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VA Northern California Health Care System 10535 Hospital Way Mather, CA 95655 US
• Name: Melanie Leach
• Phone: 9253565893
• Email: [email protected]