OUR MISSION: To fulfill President Lincoln's promise "To care for him who shall have borne the battle, and for his widow, and his orphan" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate whole health care to Veterans?

Duties

VISN 12 is committed to fostering and sustaining an environment which celebrates diversity, provides equitable opportunities for employment and promotion, and supports inclusiveness in our culture. Together, we strive to create and maintain working and learning environments that promote professional growth and teamwork, and are inclusive, equitable and welcoming. We embrace our differences as individuals and unite as a team toward a common goal: to serve our nation's Veterans. This Executive Assistant position is aligned under the Office of Director at the Milwaukee VA Medical Center (MVAMC) in Milwaukee, WI and is part of the VA's Great Lakes Health Care System in the Veteran's Integrated Service Network (VISN 12). The position unilaterally provides support, advice and recommendations on all matters relative to the coordination, integration, and synchronization of staff actions, events, and activities personally affecting and involving the Director, and contributes to continuity, internal direction of the Office of the Director, and various special project assignments. Major Duties: Identifies and participates in resolving the full range of management problems, and assists in the development of proposed management programs on a service, inter-service, medical center, or VISN wide basis. Analyzes, evaluates, and formulates recommendations that result in greater efficiency and economy of operations. Performs studies that analyze overtime usage, essentiality of work, organizational structure, and staffing requirements. Conducts logistical type studies which are directed at determining the most effective utilization of space, supplies, transportation, storage facilities, etc. Performs administrative work and serves as a liaison for the Medical Center Director's Office. Manages schedules, makes appointments, and coordinates meetings on behalf of the Director. Analyzes and evaluates procedures; identifies ad implements more efficient procedures to keep productivity at a high level. Assists with the management and preparation of responses to correspondence. Supports and monitors the database created to track action items including White House Controlled Correspondence, Congressional Inquiries, VA Headquarters, and VISN requests, and correspondence from veterans and veterans' groups. Serves as liaison to the Network Director's Office organizing quarterly Veterans Advisory Council and Congressional meetings and Town Hall Meetings hosted by the Network Director and held at the Medical Center either in person or via videoconferencing, overseeing all necessary preparations. Revises existing or develops new plans or schedules using standard references and the Director's philosophy, and serves as the primary resource person for clinical and administrative service chiefs/service managers and staff as to procedures, protocol, and policies. Reviews and analyzes reports submitted by various services for format, adequacy, accuracy, and responsiveness to requests. Performs other related duties as assigned. Promotion potential to GS-11 Work Schedule: Full-Time, Monday-Friday 8:00am-4:30pm Telework: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Executive Assistant/PD09087A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/19/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. GS-9 LEVEL GRADE REQUIREMENTS: SPECIALIZED EXPERIENCE: Must have one full year of specialized experience equivalent to at least the next lower grade level (GS-7) in Federal service that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Specialized experience includes: Working with the basic principles and practices related to the management of a medical facility health care delivery system sufficient to recognize the need for improvement to a wide variety of health care management problems and solve unique problems arising in the health care delivery system. Ability to effectively communicate orally and in writing with a wide variety of health care providers and outside providers. Knowledge of computer database and spreadsheet applications in order to monitor, extract, and analyze data and obtain printouts and reports. OR Education: Must have successfully completed master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.. (TRANSCRIPTS REQUIRED) OR Combination of Experience and Education: Must have successfully completed an equivalent combination of experience and education as described above. Such education and experience must demonstrate the knowledge, skills, and abilities necessary to do the work. (TRANSCRIPTS REQUIRED) GS-11 LEVEL GRADE REQUIREMENTS: SPECIALIZED EXPERIENCE: Must have one full year of specialized experience equivalent to at least the next lower grade level (GS-9) in Federal service that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Specialized experience includes: Working with the basic principles and practices related to the management of a medical facility health care delivery system sufficient to recognize the need for improvement to a wide variety of health care management problems and solve unique problems arising in the health care delivery system. Ability to effectively communicate orally and in writing with a wide variety of health care providers and outside providers. Knowledge of computer database and spreadsheet applications in order to monitor, extract, and analyze data and obtain printouts and reports. Knowledge of a full range of functional areas such as human resources, purchasing, supply and property management, records management, financial management and budget, and related administrative areas in order to ensure compliance. Knowledge of developing and recommending ways to improve the effectiveness, efficiency, and timeliness of work operations. OR Education: Must have successfully completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. (TRANSCRIPTS REQUIRED) OR Combination of Experience and Education: Must have successfully completed an equivalent combination of experience and education as described above. Such education and experience must demonstrate the knowledge, skills, and abilities necessary to do the work. (TRANSCRIPTS REQUIRED) You will be rated on the following Competencies for this position: Administration and ManagementAttention to DetailPlanning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary. There will be some walking within the facility and occasional travel outside the facility. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Clement J Zablocki Veterans Administration Medical Center 5000 West National Avenue Milwaukee, WI 53295 US
• Name: Allen Colburn
• Phone: 414-712-8254
• Email: [email protected]