The incumbent functions as the Administrative Officer (AO) in Engineering Service at the Sioux Falls VA Health Care System (SFVAHCS). The purpose of the position is to direct and perform functions that include administration, human resources management, budget and finance, management and program analysis, office support services, document control, logistics and a variety of related administrative matters. Reports to Chief, Engineering Service.

Duties

Major duties and responsibilities include: Programming and Planning Evaluates program operations; identifies problems, inefficiencies, and potential problems Advises management officials, supervisors, and employees on the interpretation and application of a variety of human resources policies, practices, and procedures including staffing, employee relations and related areas Provides advice and guidance for improvements and anticipates potential areas of concern or questions that should be addressed when making recommendations The liaison for the resolution of fiscal and supply problems The Administrative Officer is the liaison between Engineering Service and other clinical/ administrative services to coordinate activities, address problems or concerns, and share information Contract Administration, Budget, and Resources Management The AO serves as Contracting Officers Representative for Engineering Service Contracts Participates in the planning and development of long-range and short-term goals to formulate long- and short-range plans regarding the needs of Engineering Service Performs budget execution functions to ensure that expenditures are consistent with budget formulation plans as the fiscal year progresses Human Resource Management Develops service policies to implement VA regulations regarding budget, personnel, time and leave, etc. Serves as the focal point for the dissemination of information within the service Serves as human, space, and equipment resource analyst responsible for identifying workload trends, staffing needs and projection, completing and submitting statistical reports such as CDR, and preparing requests for various resource needs for review by appropriate committee Special Projects Particular emphasis is given to budget administration, data validation, strategic and program planning administration and special projects Coordinates assignments and special projects identified by top management Assists in the service's preparation for external reviews, i.e., TJC, OIG, Long Term Care, etc. Contacts the originating office to recommend changes, etc. before documents are forwarded to higher levels Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday- Friday: 8am to 4:30pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD803210 and PD803200 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Financial Disclosure Report: Not required Bargaining Unit: Yes. AFGE/1272 The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/12/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. You may qualify based on your experience and/or education as described below: To be qualified at the GS-07 level you must meet the following minimum qualification: Specialized Experience: Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS-05) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Management principles, practices, methods and techniques common and/or necessary in a healthcare or office setting; various sources of information including law, directive, policy, industry guidance/standards, benchmarks, etc. common and/or necessary in a healthcare or office setting; tools, methods and techniques to quantitatively analyze, evaluate and improve the effectiveness of service-line programs (examples may include leave reports, training reports, infection rates, inspection scores, staffing methodologies, etc.); effective communications with individuals, other service-lines, local leadership, etc. . OR, Education: Applicants may substitute education for the experience required for the GS-07 level. The educational substitute for this grade is one full year of graduate level education. (Transcripts required) OR, Applicants may satisfy the requirements for the GS-07 level by meeting the requirements for Superior Academic Achievement. OR, Combination: Applicants may also combine education and experience to qualify at the GS-07 level. Combinations of successfully completed graduate level education and specialized experience may be used to meet total experience requirements. Only graduate level education in excess of the amount required for the next lower grade level may be combined with experience. To be qualified at the GS-09 level you must meet the following minimum qualification: Specialized Experience: Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS-07) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Management principles, practices, methods and techniques common and/or necessary in a healthcare-support setting; various sources of information including law, directive, policy, industry guidance/standards, benchmarks, etc. common and/or necessary in a healthcare-support setting; tools, methods and techniques to qualitatively and quantitatively analyze, evaluate and improve the effectiveness of service-line programs (examples of qualitative analysis include internal customer surveys, Press-Ganey reports, SHEP scores, etc. and examples of quantitative analysis include leave reports, training reports, infection rates, inspection scores, staffing methodologies, etc.); effective communications with individuals, other service-lines, local leadership, etc. OR, Education: Applicants may substitute education for the experience required for the GS-09 level. The educational substitute for this grade is one full year of graduate level education. (Transcripts required) OR, Applicants possesses two full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. (Transcripts required) OR, Combination: Applicants may also combine education and experience to qualify at the GS-09 level. Combinations of successfully completed graduate level education and specialized experience may be used to meet total experience requirements. Only graduate level education in excess of the amount required for the next lower grade level may be combined with experience. You will be rated on the following Competencies for this position: AccountabilityAdministration and ManagementContract AdministrationPlanning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination. Work Environment: Work is typically performed in an office setting. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Royal C Johnson Veterans Memorial Hospital 2501 West 22nd Street Sioux Falls, SD 57105 US
• Name: Luther Smith Jr.
• Phone: 612-467-6901
• Email: [email protected]