This position is located in National Institute on Aging (NIA), National Institutes of Health (NIH). You will work as a part of the administrative team responsible for providing administrative services and support to the organization's main office.

Duties

Compose and/or edit correspondence, and reviews correspondence for accuracy and completeness to ensure proper format, grammar, and adherence to established policy. Research information requested and provided information as required, maintains status of projects, and follows up on actions. Identifies administrative support issues and makes recommendations to the supervisor about a course of action for the office. Identifies, analyzes and recommends improvements and/or resolves problems to the work operations; researches, compiles and presents data for required reports. Assists with the coordination of program workflow and the coordination of various duties assigned to organization staff. Monitor and acquire office supplies for the workplace, ensures adequate stock of all purchases, and reorders supplies as appropriate. Monitor the use and rate of expenditures of select items in program budgets. Arrange travel for staff members, including scheduling transportation, arranging hotel accommodations; keeping in touch with staff enroute; and preparing travel vouchers, travel orders, and requests for travel advances. Serve as a timekeeper and reconciles and maintains current records to assure accuracy, up-to-date record keeping and accountability in the event of an audit. If you are selected at the GS-5 or GS-6 level, you will essentially perform the same duties as those at the full performance level described above, however, duties are less complex and will be performed under closer supervision with more detailed guidance.

Requirements

• U.S. Citizenship requirement or proof of being a U.S. National must be met by closing date.
• Employment is subject to the successful completion of the pre-appointment process (i.e., background investigation, verification of qualifications and job requirements, completion of onboarding forms, submission of required documents, etc.)
• Males born after December 31, 1959 must be registered with the Selective Service.
• Applicants must meet all qualifications requirements within thirty (30) calendar days of the closing date of this announcement, including time in grade.

Qualifications

You qualify at the GS-05 level, if you meet one of the following qualification requirements: A) Completed 4 years of education above high school. OR B) You must demonstrate in your resume at least one (1) year of qualifying experience equivalent to at least the GS-04 level in the Federal service obtained in either the private or public sector, performing the following types of tasks:1) Maintaining filing systems for personnel packages, charts, and documents; 2) Managing office supplies and equipment by preparing requests for purchases/repairs; 3) Applying various software applications such as excel, outlook calendar, time and attendance scheduling systems and/or agency web-based business systems such as NBS (NIH Business System) that covers accounting/budget, travel, purchasing etc.; AND 4) Arranging travel for staff members, including scheduling transportation, arranging or hotel accommodations.; OR C) A combination of post high school education and experience that meets 100% of the qualification requirements for this position. You qualify at the GS-06 level, if you meet one of the following qualification requirements: One (1) year of specialized experience equivalent to at least the GS-05 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1) Preparing personnel actions for performance increases, awards, and other actions; 2) Assisting with the recruitment process, in-and-out processing of staff, or maintenance of updated reports of personnel actions in progress; 3) Tracking procurement requests and reconcile deliveries with requests; AND 4) Preparing travel vouchers, travel orders, and requests for travel advances. You qualify at the GS-07 level, if you meet one of the following qualification requirements: One (1) year of specialized experience equivalent to at least the GS-06 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1) Maintaining administrative related information using spreadsheets or database software for re-occurring reports; 2) Distributing policy and guidance such as guidelines for performance appraisals to managing staff; 3) Tracking routine personnel processing issues in order to ensure problems are resolved; AND 4) Serving as the point of contact for all travel arrangements to include scheduling transportation, lodging, and conferences. AND Additional Qualification: You must be able to type at least 40 words per minute. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay. To determine your qualifications and referral status, we may review your resume and supporting documentation and compare it against your responses to the vacancy questionnaire. Ensure you support your self-ratings with the information you provide in your application.? We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as knowing your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may, but need not, begin before receiving an offer.?? Preview assessment questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/12488393

Education

If you qualify based on education in lieu of specialized experience, you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed and grades. Unofficial transcripts will be accepted in the application packages. Official transcripts will be required from all selectees prior to receiving an official offer. Click here for information on Foreign Education.

Contacts

• Address National Institutes of Health 6701 Rockledge Drive Bethesda, MD 20892 US
• Name: Michelle Davis
• Phone: 301-480-2560
• Email: [email protected]