This position is located in the Human Resources Center (HRC), and is responsible for providing technical support in recruitment, staffing, data systems and records, employee benefits, and clerical related activities for one or more assigned VA Regional Offices.

Duties

Specific duties include: Provides technical support in coding and processing standard actions in support of overall HR functions across the VBA. Actions coded and processed include unique appointments, regulatory authorities, approvals and support documents, changes of duty stations, promotions, merit and delegated examining appointments, position changes, as well as other nonstandard actions that require individual judgement and independent review of actions. Reviews personnel requests submitted to determine the correct nature of action and documents required in support of specific and unique hiring authorities, merit promotion, special placement programs etc., holds a general knowledge of federal laws, regulations, policies, procedures, etc. surrounding hiring and placement sufficient to provide authoritative advise on the coding and processing of such actions. Processes requests for retroactive HR actions that require tracing employee's history and applying pertinent technical references, conditions, or precedents, and arranges for transfers both internally and externally to the Department of Veterans Affairs, including overseas transfers, intra station transfers, and transfers to other federal agencies. Consults with personnel whom are submitting actions for processing for commitments and communicates with releasing offices to set EOD dates. Confirms dates of personnel actions both orally and through written communications. Obtains release date; enters date on personnel request forms for data input. Checks for timeliness and completeness of necessary forms related to personnel actions. Makes recommendations of effective dates of personnel actions to supervisor(s), HR Specialists, and personnel internal and external to the organization. Refers questions from management and outside sources to the Supervisor, Lead or more senior Assistants. Answers questions of limited complexity based solely on information provided in guides, policies, and available data sources. Requests documents, certifications, licensures and follow-up items from the Delegated Examining Unit, and other HR Specialists from across VBA ensuring control and Personally Identifiable Information (PII) is maintained, and all necessary documents to process hiring and personnel actions is conveyed. Processes the full range of personnel actions for all positions. Codes personnel actions using the Guide to Processing Personnel Actions, citing agency code, and appropriate regulatory authority. Reviews requests for extension and adequacy of supporting documents. Researches problems that arise with processing personnel actions and determines corrective action. Ensures correct coding for appropriate retirement system for transferees and employees reentering federal service. Performs clerical, assistant or technician level work in support of the employee benefit program. Processes applications and forms for benefit transactions such as FEHB and FEGLI. Explains features of employee benefit program and assists in completing necessary forms to initiate, change, or cancel enrollments and retirement actions. Incumbent uses electronic systems consisting of hardware and software components in an office environment to store, retrieve, manipulate, transfer, compute and/or print information. Performs work in support of human resources management, which requires knowledge of the terminology, requirements, procedures and function of personnel management. Incumbent determines and/or verifies veterans preference claims for prior service, computes and/or determines creditable service for SCD, leave, career tenure, probationary or trial period, retirement, reduction-in-force, within-grade, follow-up actions, follow-up dates and other processing actions. Incumbent checks requests for accuracy and procedural aspect of proposed action and codes all personnel actions in accordance with established time schedule. Process personnel actions, such as accessions, separations, changes, promotions, beneficiary changes, training, awards, etc., while maintaining data accuracy. Reconciles SF-50's, and SF-52's and supporting documentation for various personnel actions. Maintains Electronic Official Personnel Folders (EOPFs). Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. The grade progression for this position is GS-5/GS-6/GS-7. Work Schedule: Full time, Monday through Friday, 8:00 am - 4:30 pm Compressed/Flexible: Available Telework: Available Virtual: Yes this is a Virtual position - Employee is expected to report to HRC Baltimore based on telework agreement Position Description/PD#: Human Resources Assistant; PD02649A, PD12649A, and PD22649A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not Required

Requirements

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement:08/06/2024. MINIMUM QUALIFICATION REQUIREMENT: You may qualify based on your experience and/or education as described below: GS-05 Grade Level: Specialized Experience: Applicants must have one year of specialized experience equivalent to at least the GS-04 grade level or higher in the normal line of progression for the occupation in the organization. Specialized experience is defined as completing assignments consisting of related steps and processes, and using judgment in selecting guidelines and procedures from among a number of specific references. Education Substitution: A Bachelor's degree or four years of education above high school leading to a Bachelor's degree. GS-06 Grade Level: Specialized Experience: Applicants must have one year of specialized experience equivalent to at least the GS-05 grade level or higher in the normal line of progression for the occupation in the organization. Specialized experience is defined as experience with employee benefits programs, recruitment and staffing processes, data systems and records and processing personnel actions. Education Substitution: There is no education substitution at the GS-06 GS-07 Grade Level: Specialized Experience: Applicants must have one year of specialized experience equivalent to at least the GS-06 grade level or higher in the normal line of progression for the occupation in the organization. Specialized experience is defined as reviewing personnel actions for accuracy and completeness; computing and establishing service computation dates (SCDs); determining Veterans preference entitlement, and researching and providing specific information concerning HR processes and procedures pertinent to recruitment and staffing. Education Substitution: 1 full year of graduate level education or superior academic achievement (S.A.A.) S.A.A. is based on (1) class standing, (2) grade-point average, or (3) honor society membership. Class standing -- Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses. Grade-point average (G.P.A.) -- Applicants must have a grade-point average of: 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2years of the curriculum. Combining Education & Experience: If you do not fully meet the length of experience and education described for a specific grade level (e.g. have six months of experience and some coursework but not a degree), the two can be combined to total 100% of the requirement. Click here for more information. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Full vs. Part-Time Employment: Full-time employment is considered to be at least 35 hours per week. Part-time experience will be credited on a pro-rated basis; when including part-time employment in your resume you must specify the average hours worked per week. Physical Requirements: The work Is performed primarily while sitting. Movement is required to obtain records from file drawers or to visit operating offices. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no education substitution at the GS-06.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education to be credited towards qualifications. Provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
All education claimed by applicants will be verified upon appointment. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript to receive credit.

Contacts

• Address VBA Human Resources Center - Central Office 810 Vermont Ave NW Washington, DC 20420 US
• Name: Masika McCoy
• Phone: 410-230-4400 X3102
• Email: [email protected]