The Supervisory Administrative Officer is located in the Mental Health Integrated Care Community (ICC) of the Fargo VA Health Care System. They provide direct line support to all units comprising the Mental Health ICC. Responsibilities include interpreting, developing, and implementing administrative and business policies, defining administrative and operational requirements, and providing advice to leadership on related issues.

Duties

Major duties include but are not limited to: Responsible for strategic planning and direction, budgetary oversight, and the administrative management structure to support a comprehensive patient care delivery system. Supervise resource allocations to include equipment, space, staffing, and contracts. Address compliance, safety, resources, and other areas. Manage the recruitment, orientation, and retention of clinical and non-clinical staff. Implement internal policies and programs relating to equal employment, merit promotion, position management, and employee relations. Oversee the ICC policies to ensure compliance with all applicable regulatory entities. Develop and submit reporting requirements at all levels. Provide advice to the department and upper-level management on budgetary/fiscal, management and operational issues in support of program requirements. Approve requests for travel, training, supplies, equipment, and other recurring expenditures above budgeted funding levels. Develop, evaluate, and adjust organizational structure and management systems to accomplish the overall ICC mission. Supervise the administrative staff that provide support to the Mental Health service line. Prepare reports and maintains records of work accomplishments. Prepare and/or review procurement requests, writing, reviewing, and presenting scope of work. Develop and apply comprehensive methods for evaluating and improving clinical practice and the administrative support provided to the professional services within Mental Health. Perform other duties as assigned. Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD40335O Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required Bargaining Unit Position: No The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/30/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Selective Placement Factor: Driver's license is required to commute between Fargo VA Health Care System locations/clinics. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing operational functions such as strategic planning and/or budgetary oversight; overseeing compliance with all regulatory entities; collecting/analyzing trends in data for use in quality improvement; directing/overseeing work; reviewing procurement requests; developing methods for evaluating and improving clinical practice; and preparing logistical studies to determine most effective utilization of resources. You will be rated on the following Competencies for this position: Customer Service (Clerical/Technical)Knowledge ManagementManages and Organizes InformationPlanning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Preferred Experience: Experience with supervision of a diverse workforce. Ability to recognize administrative work. Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination. Work Environment: Work is typically performed in an office setting within a hospital. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Fargo VA Medical Center 2101 Elm Street Fargo, ND 58102 US
• Name: Timothy Ries
• Phone: 605-336-3230 X7700
• Email: [email protected]