This position is also announced under vacancy number OAR GFDL-24-12487393-ST, which is open to Status Candidates. You must apply to both announcements if you want to be considered for both. This position is also announced under vacancy number OAR GFDL-24-12487390-DE, which is open to all US Citizens or Nationals. You must apply to both announcements if you want to be considered for both.

Duties

This position is located in the National Oceanic and Atmospheric Administration (NOAA), Office of Oceanic and Atmospheric Research (OAR) | Geophysical Fluid Dynamics Laboratory (GFDL) with two vacancies in Plainsboro, NJ. As an Administrative Management Specialist, you will perform the following duties: Use administrative systems to deliver customer support, and provide technical or administrative assistance. Provide guidance in the areas of travel, time and attendance, foreign national visitor/guest approvals, and processing of administrative paperwork. Conduct inventories and utilization surveys to ensure accountability, and disposal of property for equipment, material, and property furnished to the Government. Provide management with fiscal reports. Maintain accounting databases on other objects, labor, and other fiscal matters. Review cost transactions and reconcile discrepancies. Review work products and monitor progress to make necessary adjustments. Develop policies, procedures, and methods of information and records management that are compliance with Federal, agency and program guidelines. Manage the records database system to facilitate the collection, storage, retrieval, and analysis of all official business correspondence and data. Prepare requisitions for the procurement of services, equipment, and supplies using a government purchase card. Review contract invoices, and monitor finances to support contractual activities and supplies using the government purchase card. Manage the acquisition processes for procurement of supplies, research and development, construction, and services using advertising, negotiation, evaluation of contract price proposals, contract administration, or termination and close out of contracts.

Requirements

Qualifications

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: https://www.opm.gov/policy EDUCATION: There is no positive education requirement for this position. SPECIALIZED EXPERIENCE: Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. To qualify for the ZA-3 or GS-11 level: Specialized Experience: Applicants must possess one full year (52 weeks) of specialized experience equivalent to the ZA-2 or GS-9 level in Federal Service. Specialized experience must include all of the following: Conducting administrative tasks such as collection and analysis of data, time and attendance, records management, managing internal and external security clearance programs, or material and property inventories; Using financial documents and accounting databases to prepare fiscal reports for management; AND Assisting with the acquisition process for the procurement of supplies, services, or construction. OR Substitution of Education: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. OR Combination of Education and Experience: A combination of education and experience equivalent to that described above. NOTE: only graduate education in excess of the amount of required for the next lower grade level may be used to qualify applicants for the GS-11.

Education

College Transcript: If you are qualifying based on education, submit a copy of your college transcript that lists college courses detailing each course by the number and department (i.e., Bio 101, Math 210, etc.), course title, number of credit hours and grade earned. You must submit evidence that any education completed in a foreign institution is equivalent to U.S. education standards with your resume. You may submit an unofficial copy of the transcript at the initial phase of the application process. If course content cannot be easily identified from the title of the course as listed on your transcript, you must submit an official course description from the college/university that reflects the content at the time the course was taken.

Note: Your college transcript is used to verify successful completion of degree, or college course work. An official college transcript will be required before you can report to duty.

• Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: OPM Foreign Education Evaluation

Contacts

• Address NOAA Office of Human Capital Services (OHCS) 1315 East West Hwy SSMC4 Silver Spring, MD 20910 US
• Name: Applicant Inquiries
• Email: [email protected]