The Roseburg VA Healthcare System (RVAHCS) Facility Operations Specialist position is assigned to the Maintenance and Repair (M&R) Section in Facilities Management Service (FMS) located at the Eugene VA Healthcare Center Eugene, OR. Primary purpose of the position is to serve as the Assistant to the Facility Operations Specialist. **Recruitment/Relocation Incentives may be available to highly qualified candidates**

Duties

This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-09, however a selection can be made at any of the following grade levels: GS-07 OR GS-09. At the GS-07 grade level, you will progressively acquire the background necessary to perform at the full performance level of GS-09. Serves as the Facility Operations Specialist within the Department of Veterans Affairs, Veterans Health Administration, VISN 20, Roseburg VA Healthcare System (RVAHCS) in Eugene, Oregon and reports directly to the Chief of the Facility Management Service. The position serves as the Facilities Operations Specialist over the leased facilities, to include Eugene Healthcare Center, Eugene Downtown Clinic and Community-Based Outpatient Clinics (CBOC) in North Bend and Brookings, Oregon. The Eugene CBOC is over 120,000 gross square feet and is 1 of 8 Super CBOCs in the Veteran Health Administration. Major Duties Include, but are not limited to; Serves as Assistant to the Facility Operations and Maintenance Specialist for the Facilities Management Service (FMS) who is responsible for the day-to-day management and oversight of operations, maintenance, repair, and utility systems servicing all buildings, grounds, and other components of the lease buildings belonging to RVAHCS. Review and approves file substance of reports, decisions, contracts, and other documents to assure that they accurately reflect the policies and position of the organization and the view of the Director. Responsible for use of judgement and discretion in determining intent and interpreting existing policy and regulatory guidance for use by the facility. Responsible for assistance in partnering and coordinating with owners/lessor's representative to preform all needed maintenance and operations for all four leased buildings (Eugene Healthcare Center, Eugene Downtown Clinic and Community-Based Outpatient Clinics (CBOC) in North Bend and Brookings, Oregon). Requires detailed analysis of the lease contracts to determine what is to be covered within the contract and make the determinations for contracting work out via separate contracts that will require a complete contracting package. May represent organization in negotiations and interfaces with Contracting, contractors and other agencies regarding policies, services, and approaches toward project completion. Acts as the alternate Contracting Officer Representative (OCR) level I to administer all contracts to operate and maintain the leased facility spaces. Assists with the planning and implementation of energy upgrades to reduce power consumption while meeting necessary power requirements. Monitors records to ensure filtrations and ventilation systems are properly maintained. Assures the facility and the operation comply with laws and regulations. Ensures facility compliance with the Americans with Disabilities Act to provide for accessibility for handicapped persons. This includes planning and implementing upgrades to existing facilities to comply with Environmental Protections Agency (EPA) and transportations regulations. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Selective Placement Factor(s): Selective placement factors are applied in the same manner as minimum qualification requirements. Relevant selective placement factor experience must be well documented in your resume. Failure to meet a selective placement factor will result in you not receiving further consideration. In addition to the minimum qualifications described above, you must meet the following selective placement factor: DRIVER'S LICENSE REQUIREMENT: Applicants must possess a valid, unrestricted State driver's license, have a safe driving record, and demonstrate that he or she is medically qualified to operate the appropriate motor vehicle safely. Applicants are required to pass agency Government Vehicle Drivers physical examination. NOTE: We cannot accept photographs, therefore; please do not submit a copy of your driver's license with your application package. If an interview is requested, you may be required to provide a copy of your valid state-issued driver's license. Work Schedule: Monday - Friday; 7:00a.m. to 3:30p.m. Telework: This is not a telework position. Virtual: This is not a virtual position. Position Description/PD#: Facility Operations Specialist/PD306990 and PD306980 Relocation/Recruitment Incentives: May be Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet time in grade and specialized experience requirements within 30 days of this announcement, 08/05/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Individual Occupation Requirements: All applicants must meet either the Education or the Specialized Experience basic requirements as listed below: Education - Undergraduate and Graduate Education: Major study -- engineering, industrial arts, property management, or business administration. OR, Specialized Experience (for positions above GS-5): Examples of qualifying specialized experience include: Managing a maintenance program for office or apartment building complexes, hospitals, recreation facilities, military, or other special-purpose installations, including planning maintenance activities, and developing preventive maintenance programs. Conducting surveillance activities over construction and maintenance operations performed by a variety of private contractors, including reviewing project plans and specifications for workability, informing contractors of construction and reporting requirements, and supervising operations for conformance with project plans. Performing maintenance or construction work, including estimating material and labor costs for a variety of construction or maintenance projects (such as construction or maintenance of brick, frame, structural steel, reinforced concrete, and other type structures ranging from one- or two-story buildings to larger structures), directing actual work operations, and maintaining appropriate contacts with the organization funding the project In addition to meeting one of the Individual Occupation Requirements, applicants must also meet the grade specific requirements listed below: GS-07 Requirements: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: General construction knowledge and ability to complete the installation, maintenance and repair of exterior concrete, sidewalks, building roofs, skylights, roof curbs, roof drains, gutters, downspouts, exterior windows, and existing facility facades; Assists with complete painting and coating work by any of the accepted methods of the trade including special finishing techniques; Assists with planning small renovations, partition changes, or internal reorganizations necessitating interoffice moves; discuss complaints regarding custodial, maintenance, or other services with office representatives; Knowledge of and ability to construct, alter, maintain, and repair buildings, structures, partitions, panels, tool cabinets, bookcases, work benches, and other items using wood, wood substitutes, and composite building materials; Notify agency representatives of planned improvements of facilities or equipment and explain any temporary inconvenience to occupants. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. OR, Education: PLEASE SEE EDUCATION BELOW FOR DETAILS. OR, Combination: PLEASE SEE EDUCATION BELOW FOR DETAILS. . GS-09 Requirements: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Meet with lessors, property managers and contractors to discuss and potentially resolve complaints or disputes concerning issues such as quality of services delivered, adequacy of maintenance and operation of mechanical systems, custodial services or grounds maintenance; Maintain contacts with local government officials and the building owner regarding building inspections and permits, and occasionally with local contractors and/or building owner to contract for minor construction and repair services to facilities; Collaborate with the lessor's facility staff to ensure that service levels are delivered as required in the lease and provide technical advice to contractors or their employees concerning work methods; Collaborate with the lessor's facility staff to ensure that service levels are delivered as required in the lease and provide technical advice to contractors or their employees concerning work methods; Applies quality assurance and quality control methods and standards. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. OR, Education: PLEASE SEE EDUCATION BELOW FOR DETAILS. OR, Combination: PLEASE SEE EDUCATION BELOW FOR DETAILS. You will be rated on the following Competencies for this position: Building and ConstructionCommunicationsContract Administration Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Physical demands range from conducting frequent inspections and surveys for prolonged periods of walking, standing, recurring reaching, and bending to handling and/or assisting in emergency situations that may involve strenuous activity while also wearing heavy protective clothing and equipment for extended periods. During normal and emergency situations, the incumbent may often be exposed to operating machinery, excessive heat, and hazardous materials. Work Environment: The incumbent spends approximately half of his/her time in an office setting and the other half in a hospital setting. There is a possible exposure to contagious disease, hazardous materials, and gases. The incumbent occasionally is required to wear protective clothing or gear such as masks, gowns, coats, hard-toed bots, safety goggles, gloves, and shields. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

GS-07:

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have One (1) full year of successfully completed graduate level education or superior academic achievement. if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position.NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR,
• Superior Academic Achievement (SAA): SAA at the baccalaureate level in the coursework detailed above is fully qualifying. Applicants who wish to apply under this provision must submit proof from their educational institution that they meet one of the criteria listed below. To qualify for SAA, applicants must have completed all the requirements for a bachelor's degree in a curriculum that is qualifying for the position to be filled and meet one of the following:
  • Rank in the upper one-third of your class in the college, university or major subdivision.
  • A grade-point average of "B" (a GPA of 2.95 or higher out of a possible 4.0) for all completed undergraduate courses, or those completed in the last two years of undergraduate study.
  • A grade point average of "B+" (a GPA of 3.45 or higher out of a possible 4.0) for all courses in your major field of study, or those courses in your major completed in the last two years of undergraduate study.
  • Membership in a national honor society (other than freshman honor societies) recognized by the Association of College Honor Societies. For a list of recognized honor societies please visit http://www.achsnatl.org/quick_link.asp. For more information regarding SAA please visit http://www.opm.gov/qualifications/SEC-II/s2-e5.asp#e4f. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education beyond a bachelor's degree may be used to qualify applicants for the GS-07 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.

GS-09:

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed two (2) years of progressively higher-level graduate education or masters or equivalent graduate degree or LL.B. or J.D., in a related field of the position to be filled. Education at the graduate level must have been obtained in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education beyond a bachelor's degree may be used to qualify applicants for the GS-09 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Roseburg VA Medical Center 913 Northwest Garden Valley Boulevard Roseburg, OR 97471 US
• Name: Simone Ball
• Phone: 541-440-1000 X44275
• Email: [email protected]