This position is located in the Department of Homeland Security (DHS), Office of Strategy, Policy, and Plans. The primary purpose of this position is to serve as an Administrative Specialist performing a full range of administrative, research, and analytical duties and a variety of liaison activities and specialist assignments related to all of Office of Policy's mission and functions. Non-BU: This is a non-bargaining unit position.

Duties

As an Administrative Specialist, GS-0301-11/12, your typical work assignments may include the following: Oversees and executes broad administrative programs of the Office, to include budget, accounting, finance, procurement, human resources, information technology, space and facilities, and property management. Analyzes, develops, and implements internal administrative policies, procedures and management processes of the Office through independent reviews, coordination with internal and external offices, preparation of special reports, and extensive research and analysis. Conducts research projects on management and administrative issues to assess the effectiveness of operations and writes final reports documenting findings, conclusions, and recommendations. Drafts responses to general correspondence or inquiries addressed to the official. Reviews and analyzes presented materials or works with the presenter to develop materials that meet standards for clarity and conciseness. Serves as an expert consultant to management regarding administrative programs; meets with individuals to determine the nature of business needs and administrative requests; and speaks authoritatively based on in-depth knowledge of the Office's policies, commitments, and interests. Responds to administrative and programmatic problems brought to the attention of office leadership and serves as a liaison and troubleshooter for PLCY leadership on administrative and managerial operations. All DHS-HQ announcements have a 5 business day open period due to the number of applications received. This announcement will be open for 5 business days OR until the first 100 applications have been received, whichever happens first. View common definitions of terms found in this announcement: Common Definitions.

Requirements

• You must be a U.S. citizen to apply for this position.
• Males born after 12/31/1959 must be registered for Selective Service.
• You must successfully pass a background investigation.
• Complete the initial online assessment and USAHire Assessment, if required.
• You must submit to a pre-employment drug test.
• Current federal employees must meet time-in-grade requirements.
• You may be required to serve a one-year probationary period.
• Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.

Qualifications

Specialized Experience: You qualify at the GS-11 grade level if you possess one of the following: One year of specialized experience, equivalent to the GS-09 grade level in Federal service, that demonstrates the ability to 1) Support administrative services for an organization, 2) Analyze administrative processes to recommend improvements, 3) Compose written documents (e.g., briefs, memoranda, reports) across levels, and 4) Collaborate with other lines of business (e.g., human resources, information technology, finance) to complete associated tasks; OR Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position; OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. NOTE: Only graduate education in excess of the first two years may be used to qualify for the GS-11 level. NOTE: Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible. You must also submit a copy of your transcript for review if substituting education for experience. You qualify at the GS-12 grade level if you possess the following: One year of specialized experience, equivalent to the GS-11 grade level in Federal service, that demonstrates the ability to 1) Deliver a wide range of office administrative services in three (3) of the following fields: budget, finance, procurement, human resources, information technology, space and facilities, and property management and 2) Analyze administrative processes and recommend improvements to existing process or new procedures to provide improved administrative services. There is no education substitute at the Grade 12 level. All qualifications and eligibility requirements must be met by the closing date of the announcement. Time-in-grade: Current General Schedule (GS) federal employees, and those that have served in GS positions within the last 52 weeks, must have served 52 weeks at the next lower grade, or a combination of the next lower grade level and an equivalent band in the federal service by the closing of this announcement. Note: Current or former Federal employees MUST submit a copy of their SF-50 Form which shows competitive service appointment ("position occupied" block 34 on the SF-50 should show a "1"), tenure group (block 24 should show a 1 or 2), grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions, With-in Grade/Range Increases, and SF-50s dated a year apart within the same grade/job). If you have promotion potential in your current position, please provide proof. Employees applying with an interchange agreement must provide proof of their permanent appointment. IF YOU DO NOT SUBMIT ALL OF THE REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A STATUS CANDIDATE. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Education

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications; applicant's resumes and supporting documentation should only reflect education received from schools accredited by such institutions. Applicants can verify accreditation at the following Website: https://ope.ed.gov/dapip/#/home.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency (a U.S. private organization's interpretation that such education has been deemed at least equivalent to conventional U.S. education programs) with your transcript in order to receive credit for that education. For more information regarding evaluation of foreign education for federal employment, please visit the U.S. Department of Education webpage on the Recognition of Foreign Qualifications.

Contacts

• Address Department of Homeland Security Headquarters OCHCO/HRMS/MS #0170 6595 Springfield Center Drive Springfield, VA 20598-0170 US
• Name: Gina Mahal
• Phone: 202-984-0989
• Email: [email protected]