Administrative Support Assistant performs administrative and office management activities in support of direct safety mission operations lead by staff. Assist in safety support operations such as time and attendance; travel/fleet/facilities management; property & supply inventory accountability; procurement execution; budget reconciliation, application, or data record, to include report preparation, data entry & financial analysis. Carry out non-technical safety activities, as needed. 

Duties

As an Administrative Support Assistant, you will:

Requirements

• Must meet specialized experience stated in Qualifications section
• Submit application and resume online by 11:59 PM EST on the closing date
• Required documents must be submitted by the closing date.

Qualifications

To meet the minimum qualifications for this position, you must (1) meet the Education Requirement for the series, (2) provide a copy of transcripts for verification, AND (3) meet either the education or experience qualifications for the grade at which you are requesting consideration. To qualify for the GS-07, you must have at least one year of equal or equivalent experience equal to the GS-06, which includes: Experience in compiling information for weekly or monthly activity reports. Experience establishing and/or updating tracking or records/database management systems Experience using word processing software to prepare a variety of documents. To qualify for the GS-08, you must have at least one year of equal or equivalent experience equal to the GS-07, which includes: Experience performing office management functions, ordering supplies and equipment, using spreadsheet and other software to keep records of expenditures and other administrative functions. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Accountability - Hold self and others accountable for measurable high-quality, timely, and cost-effective results. Determine objectives, sets priorities, and delegate work. Accept responsibility for mistakes. Compile with established control systems and rules. Budget Administration - Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems. Customer Service - Work with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services. Planning and Evaluating - Organize work, set priorities, and determine resource requirements; determine short- or long-term goals and strategies to achieve them; coordinate with other organizations or parts of the organization to accomplish goals; monitor progress and evaluate outcomes. Teamwork - Encourage and facilitate cooperation, pride, trust, and group identity; foster commitment and team spirit; work with others to achieve goals. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).  Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.  You will receive credit for all qualifying experience, including volunteer experience.For additional information about applying to Federal positions, please click on the following link:  https://www.opm.gov/frequently-asked-questions/employment-faq/federal-hiring/how-do-i-apply-for-federal-jobs/Students enrolled in a qualifying degree program can apply if the anticipated graduation date is within six months of closing date of the announcement. Graduation transcript must be received before start date. Other applicants must meet all qualification requirements by the closing date of this announcement.

Education

Education: High school graduation or the equivalent is creditable at the GS-2 level for the occupations listed, except Clerk-Stenographer, where it is creditable at the GS-3 entry level.

Successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable at grades GS-3 through GS-5 for all positions except Reporting Stenographer, GS-5. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

Contacts

• Address DOT, FEDERAL MOTOR CARRIER SAFETY ADMINISTRATION Submit Application and Documents Online 1200 New Jersey Ave SE / HAHR - 50 Washington, District of Columbia 20590 United States
• Name: Automated Staffing Office
• Phone: 000-000-0000
• Email: [email protected]