You will serve as an ADMINISTRATIVE SUPPORT ASSISTANT in the EXECUTIVE DEPARTMENT of CDR NAVY EXPEDITIONARY COMBAT COMMAND.

Duties

You will assist the Executive Directorate with monitoring, updating, and managing their calendars, schedule appointments and meetings based upon knowledge of workload and matters of current importance. You will assist with organizing conferences and meetings (recurring and non-recurring) including coordinating time, location, attendees, and logistical requirements. You will arrange schedule of events, and notify directorates involved when there are visitors to the command as well as requesting audio-visual support for scheduled briefs, and ensuring equipment is set up when needed. You will assist in the review, coordination, and completion of administrative actions that require the Chief of Staff's (CoS) approval. You will review and ensure these actions from across the staff are accurate, completely reviewed, and consistent with CoS's policies and objectives. You will prepare and submit travel authorizations, ensuring that travel and lodging, and commercial transportation accommodations are arranged accordingly, also preparing and submitting travel vouchers supporting the CoS and FORCM. You will maintain the Chief of Staff Tasker system on the NECC portal and monitor all action items and inform Chief of Staff, Directors on status when requested. You will provide direct support to the Flag Secretary with the Type Command (TYCOM) portal of the U.S. Fleet Forces Command Tasker System (CTS) Portal working directly with the USFFC Directorate for all NECC assigned action and assist CTS taskers. You will review incoming correspondence designated for the Executive Directorate and coordinate action items, correspondence, and requirements with staff members. You will ensure that directors and special assistants are notified of commitments made by the Executive Directorate and that these commitments are implemented. You will assist the COS in the direction, supervision, and coordination of staff activities. You will obtain and provide clarification of staffing packages, when required and review correspondence and other materials prepared for the information and signature of the Executive Directorate to ensure completeness. You will regularly coordinate with NECC Director's and Echelon IV Commanders, Executive Officers and Command Master Chiefs in obtaining information for the Executive Directorate necessary to complete the processing of actions. You will respond to incoming correspondence, regulation directives and screen correspondence to determine which items they can be personally complete and which items require attention of other department members. You will provide a variety of administrative support essential to the operation of the Executive Directorate, to include civilian/military personnel administration, physical and data security, and general administrative management functions. You will provide Executive Directorate with information pertaining to security rules and regulations, ensuring that pertinent security instructions and procedures explicitly followed. You will greet command visitors including high-ranking military officers and civilian members and verify appropriate security measures are in place ( e.g. JPAS, security badge, etc.) You will assist the Protocol Officer in the set-up and arrangement for distinguished visitors, meetings, briefs and conferences.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.

Qualifications

To qualify for the ADMINISTRATIVE SUPPORT ASSISTANT, GS-0303-07, your resume must demonstrate at least one full year (52 weeks) of specialized experience equivalent to the level of difficulty and responsibility to that of the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Experience providing travel management support functions (i.e. input for fiscal year travel budget, preparing orders, scheduling travel, making travel arrangements and verifying travel vouchers, per diem and allowance policies, foreign entry, etc.) utilizing the Defense Travel System (DTS) and according to DoD Joint Travel Regulations. Experience coordinating, managing and administering complex and sensitive administrative duties in support of upper-level management to include scheduling, task management and correspondence. Experience utilizing MS Office Suite (Outlook, Word, Planner, PowerPoint, etc.) and the Command Tasker System (CTS) for scheduling and monitoring management and staff activities and to produce office correspondence i.e., reports, charts, spreadsheets, coordinating meetings, briefings, and conference notes in compliance with the Navy Correspondence Manual. Experience establishing administrative priorities including maintaining effective records and administration files for a department or organization (e.g.; Annual Military Fitness Reports (FITREPS), Status of Positions, Awards, Etc.). Experience with coordination and protocol guidance and assistance in relationship to distinguished visitors or ceremonies involving the Commanding Officer, Executive Officer, and Executive Director including setting up meetings, scheduling conference rooms and basic security measures for distinguished visitors. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

There are no Education substitutions for this grade.

Contacts

• Address CDR NAVY EXPEDITIONARY COMBAT COMMAND Manpower/Personnel Department Virginia Beach, VA 23459 US
• Name: Department of Navy EIC
• Email: [email protected]