This position is a ADMINISTRATIVE SUPPORT ASSISTANT, GS- 0303-6/7 working in one of the Following Locations for the R6 - National Wildlife Refuge System: Locations: Kirwin, KS Ellsworth, NE Funk, NE Martin, SD This position is also open to status candidates under announcement R6-24-12482641-AF-MP. You must apply to each announcement separately if you wish to be considered under both recruitment methods.

Duties

As a ADMINISTRATIVE SUPPORT ASSISTANT your duties will include, but are not limited to, the following: Budget and Finance Develops and formulates field level budget including estimates, justifications, and all financial activities for multiple natural resource accounts. Incumbent is responsible for a continuing review of the utilization of funds, funds availability, and overall budgetary processes for the station(s). Analyzes historical budget and financial data as a preliminary to budget preparation. Human Resources Support Assists the Project Leader/supervisor in preparation of pertinent forms and documents. Monitors appointment limitations and prepares appropriate actions using the approved electronic SF-52 process. Forwards the necessary documentation and forms to the appropriate RO administrative support person for processing. Procurement and Property Prepares or directs the acquisition of necessary supplies, equipment, and construction to meet station needs, and ensures that purchases are in accordance with Federal procurement regulations and within delegated authority. Ensures that all expenses are obligated and in a prompt manager that invoices are processed in accordance with the Federal Financial system and Prompt Payment Act. General Office Assistance Coordinates and schedules staff training and trains clerical personnel. Completes administrative reviews as necessary. Provides instruction and training in all automated systems which include the Federal Personnel/Payroll System (FPPS), Time and Attendance, FFS and cc:Mail. This includes hands-on training in these systems, as well as continuing phone support. Provides assistance with day-to-day questions regarding various computer applications used by office staff and provides information technology management, network administration, and technical support in conjunction and consultation with the designated Information Technology Coordinator. Coordinates computer hardware and software acquisition, installation and upgrades, system backup procedures and system maintenance with the advisement of the Information Technology coordinator. Supervises the inventory of all accountable property. Conducts a physical inventory of all accountable property. Updates and maintains a record system which controls the location, arrangement, and use of active files, and systematic retention and/or disposal of records according to established plans. Arranges, attends, and prepares informational packets for meetings and conferences.

Requirements

• Must be a U.S. Citizen or National.
• Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume.
• Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
• Suitability for employment, as determined by background investigation
• Driver's License: Selectees will be required to possess and maintain a valid State driver's license at all times during their tenure.
• Uniform: Official U.S. Fish and Wildlife Service uniform will be required.
• Probationary Period: Selectees may be required to successfully complete a probationary period.
• Individuals assigned male at birth after 12-31-59 must be registered for Selective Service. To verify registration visit SSS.gov.

Qualifications

Only experience and education obtained by 08/02/2024 will be considered. In order to qualify for this position you must possess Minimum Qualifications at the grade level for which you would like to be considered. Minimum Qualification GS-6 One year of specialized experience comparable in scope and responsibility equivalent to grade GS-5 in the Federal service. Specialized experience is defined as: performing administrative functions, e.g., payroll, personnel, travel, and/or correspondence; purchasing supplies, equipment and/or services; assists with general office support services. There is no substitution for education at this Grade Level Minimum Qualification GS-7 One year of specialized experience comparable in scope and responsibility equivalent to grade GS-6 in the Federal service. Specialized experience is defined as: performing administrative functions, e.g., payroll, personnel, travel, and/or correspondence; purchasing supplies, equipment and/or services; assists in procurement and contracting procedures; assists in budget preparation; preparing and reviewing travel vouchers; serving as a timekeeper using an automated system; coordinating staff training; maintaining records filing system; communicating effectively with others. There is no substitution for education at this grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov)

Contacts

• Address
• Name: Human Resources Staffing Division
• Email: [email protected]