The New Mexico VA Health Care System is searching for an Administrative Support Assistant to serve within Facilities Management. The incumbent will perform a full range of duties from correspondence and information control, to purchasing and tracking of equipment, supplies, and services, and preparing supporting information for budgeting.

Duties

Duties include but not limited to: Enters all traditional (non-purchase card) IFCAP requests for material and service and alerts the designated Control Point Official of need for approving transactions and follows-up on status of any requests. Reconciles purchase card charges. Resolves disputes of unknown or incorrect charges. Monitors the performance contracts and equipment warranty service Functions as Control Point Clerk and is responsible for checking, monitoring, and tracking purchase orders and invoices (2237s/1358s) for supplies, material, and services through the computerized IFCAP system. Prints and closes out preventive maintenance work order lists and schedules for equipment in the Medical Equipment Management Program. Receives and complies information from various sources related to maintenance and repair of medical and facility equipment/systems. Maintains work order records Initiates appropriate documentation as required by making adjustments, correcting errors, omissions, or discrepancies to ensure the correctness of data. Performs as timekeeper and keeps current all time keeping records and reports for the assigned section of the Engineering Service. Prepares numerous recurring and special reports and data for Action Items using electronic work orders and equipment inventory files. Searches, assembles, and summarizes information from files and documents as required for reports, briefings and conferences. Work Schedule: Monday-Friday 7:00am-3:30pm Compressed/Flexible: No Telework: This position is not authorized for telework. Virtual: This is not a virtual position. Position Description Title/PD#: Administrative Support Assistant/PD12186A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/25/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: enter and maintain data into an automated system; answer and direct phone calls; maintain files and records; and create queries and gather information for developing reports.. You will be rated on the following Competencies for this position: Administration and ManagementClericalContracting/ProcurementFinancial Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required, such as walking, standing, and bending. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Raymond G Murphy Department of Veterans Affairs Medical Center 1501 San Pedro Drive, Southeast Albuquerque, NM 87108 US
• Name: Cesar Ruiz Jimenez
• Phone: 562-826-8000 X16245
• Email: [email protected]