This position is located in Management Directorate, Office of Chief Information Officer, IT Field Services Division. As a Staff Assistant, you will provide management of the full range of administrative requirements to a staff comprised largely of management and senior level staff.

Duties

The responsibilities described are for the full performance level. At developmental grade levels, assignments will be of more limited scope performed with less independence, and limited complexity. Provides management of administrative requirements associated with all aspects of program operations for management and staff in the Chief Technology Office. Prepares materials such as agendas and talking points, executive briefings, staff correspondence, regular and adhoc reports, and project documents. Works closely with management and staff to track and support project activities as needed to ensure milestones and deadlines are met. Manages scheduling of group and stakeholder meetings and events for a high visibility enterprise level program office. Establishes internal processes and deadlines for program management and staff for delivering pertinent information for submission of consolidated responses and requirements. Ensures that correspondence is consistent with policies and position on complex matters. Coordinates and consolidates responses to complex, technical requests, such as IT data calls and budget submissions. Supports the development of Human Resources documents, such as vacancy announcements, organizational charts, and hiring packages. Provides tracking of Human Resources activities, such as performance appraisals, and training requests and timely completions. Attends budgetary meetings and provides dashboard tracking of action items.

Requirements

Qualifications

The qualifications for this position must be met by 11:59 PM (Eastern Time) on 07/25/2024. Current Federal employees must have served 52 weeks at the lower grade or equivalent grade band in the Federal service. The Time-in-Grade requirement must be met by 11:59 PM (Eastern Time) on 07/25/2024. GS-11: You qualify at the GS-11 level if you possess one (1) year of specialized experience, which is equivalent to at least the GS-09 level in the federal government, that equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the following duties: Tracking actions items and due outs for the organizational program, ensuring that all requests for action or information are acted upon. Eliciting information necessary from managers and senior staff to be used for reports or responses to inquiries. Serving as the administrator for administrative systems, such as agency travel systems and/or time and attendance systems. Eliciting and consolidating information from management and senior staff to develop clear and concise materials or presentations to facilitate program responses or presentations or requirements. Following established agency procedures to facilitate administrative program requirements. OR You may substitute a doctoral degree (PhD or equivalent degree) or three full years of progressively higher-level graduate education leading to such a degree in any field, or L.L.M. if related for experience at the GS-11 grade level or such education must have been obtained in an accredited college or university and demonstrate the knowledge, skills, and abilities necessary to do the work of this position. Check with your school to determine how many credit hours comprise three years of graduate study. If that information is not available, use 54 semester or 81 quarter hours. Please read the following important information to ensure you submit everything we need to consider your application: It is your responsibility to ensure that you submit your responses and appropriate documentation prior to 07/25/2024. Your resume will be used to determine your qualifications for the position advertised in this announcement. Therefore, your resume must highlight your most relevant, significant experience related to the requirements found in the qualification section of this announcement, as well as any applicable education. USCIS will only review the first 5 pages of your resume to determine your initial eligibility/qualifications for a position. As such, please be sure to include content to support your eligibility/qualifications for this position within the first 5 pages. Please note that your full resume will be made available to the hiring manager if you are referred. Be clear and specific when describing your work history since Human Resources cannot make assumptions regarding your experience. Your application will be rated and ranked based on your responses to the online questions. Please ensure EACH work history includes ALL of the following information: Job Title (include series and grade if Federal Job) Duties (be specific in describing your duties) Employer's name and address Supervisor name and phone number Start and end dates including month, day and year (e.g. June 18 2007 to April 05 2008) Start and end dates for each grade/pay level if you've held a federal position. Full-time or part-time status (include hours worked per week) Salary Determining length of General or Specialized Experience is dependent on the above information and failure to provide the above information may result in a finding of ineligible. Note: Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Federal Experience: If you are using current or prior federal experience as a basis for qualifying for this position, the grade levels and length of employment (mm/dd/year) at each grade level must be listed in your work history. This information will be further validated if selected for this position. National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build criteria competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer service.

Education

COMBINING QUALIFYING EXPERIENCE AND EDUCATION: If you do not qualify based on experience or education alone, you may be able to qualify based on a combination of your experience and education. For more information on combining education and experience, visit the following website: General Schedule Qualification Standards. Transcript required: If you don't submit a transcript, we will not use your education when deciding if you're qualified for the job. For verification purposes, the transcript submitted must include your name and educational institution.

Contacts

• Address
• Name: HROC Staffing Help Desk
• Phone: 952-697-8380
• Email: [email protected]