About the Position: This position is located at the Directorate of Executive, Deputy Commander for Quality and Safety at Tripler Army Medical Center, which is on the Island of Oahu, Hawaii. Advance in Hire may be authorized. This is only available for those candidates who are new to Federal service.

Duties

Respond to calls and visitors from all levels in the office. Review all incoming mail for superiors consisting of correspondence, reports, hospital regulations, inspection reports, reports of survey, directives, and other material as related to the management of the hospital. Edit outgoing correspondence for signature of superiors for procedural and governmental accuracy, punctuation, spelling, etc. Transcribe dictation for a variety of material (e.g., correspondence, staff studies, manuals, memoranda) frequently involving use of technical medical terminology and phraseology when notes are taken without interrupting the speaker. Determine the need for establishing new files or revising the existing file structure. Prepare documents using word processing software (e.g., Word, PowerPoint, and Excel).

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• This position may be required to travel up to 5% of the time.
• This position has a mandatory seasonal influenza vaccination requirement and is subject to annual vaccination.
• Employees assigned to a medical treatment facility are required to be screened for applicable immunizations or pre-existing immunity based on occupational risk, regardless of job series.
• This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. Current Civilian Employees of the Defense Health Agency (DHA)Current Permanent Department of Defense (DoD) Civilian EmployeeDomestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes:1) directing phone calls or visitors to specific personnel; 2) maintaining information and files; 3) managing multiple appointments and schedules; and 4) preparing correspondence and other documents. This definition of specialized experience is typical work performed at the next lower grade/level position in the federal service (GS-06 or equivalent). You will be evaluated on the basis of your level of competency in the following areas: Attention to DetailClericalComputer SkillsData Entry and Analysis Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Education

Some federal jobs allow you to substitute your education for the required experience in order to quality. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Contacts

• Address JT-DHA-DD83DF DHA INDO PACIFIC MARKET DO NOT MAIL APO, AP 96224 US
• Name: Army Applicant Help Desk