About the Position: Serve as the Regulatory Division (RD) staff lead responsible for independently managing the following areas of responsibilities: File/Records Management, ORM Data Analyst, and Regulatory Request System (RRS), Freedom of Information Act (FOIA). Also performs budget administration functions as alternate Budget Analyst for RD.

Duties

**THE DUTIES BELOW ARE AT THE FULL PERFORMANCE GS-09 GRADE LEVEL*** Serve as File Manager/Records Specialist for the Regulatory Division to organize, update, manage, track and dispose of large number hard copy and electronic files. Assist Regulatory staff in general administrative support. Serve as primary Regulatory Division point of contact for Freedom of Information Act (FOIA). Perform quality assurance and quality control of records and databases utilizing knowledge of regulatory laws, regulations, policies, and procedures for permit processing, enforcement, and environmental documentation. Assist in developing efficient methods to store, organize, access and retrieve electronic information. Implement quality assurance tests on the conversion of all digital files from acceptance test parameters established by the supervisor. Oversee the preparation, transport, and storage of files for digital scanning or conversion. Prepare reports for Operation and Maintenance Business Information Link, Regulatory Module (ORM2) following national standard operating procedures. Provide substantial input to the development, implementation, and revision of standard operating procedures. Utilize Operation and Maintenance Business Information Link, Regulatory Module (ORM2) database to run reports and correct errors. Use word processing and other types of software to process and produce a wide range of documents. (i.e. Microsoft Word, Excel, PowerPoint, Access) Apply knowledge of work processes, computer equipment, systems software, information management/scanning process, computer readable formats and meta-data. Screen databases for missing data, identify potential legal issues of concern and coordinate corrections. Prepare reports in response to inquiries from various entities. Create, edit, and reformat legal briefs for court/litigation. Represent the Regulatory Division directly with Automation, Communication, Information Assurance, Records Management, Printing and Publications, and Visual Information (ACE-IT) and the Defense Logistics Agency. Coordinate with primary points of contact and staff to document data for regulatory permit actions. Utilize proficient written and oral communication skills. Serve as backup on certain administrative tasks (i.e. budget).

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• One (1) year probationary period may be required if not completed previously.
• A qualified typist that can type 40+ words per minute is required.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian EmployeesDomestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience or Education to qualify for GS-07: One year of specialized experience which includes 1) Preparing hard-copy records for digital scanning or conversion. 2) Assist in organizing, updating, tracking, and disposing of electronic files. 3) Using typing proficiency to prepare reports and correspondence. 4) Assist management in correcting database information accuracy issues. 5) Support management in performing data analysis processes. 6) Utilizing office automated computer systems and applications (i.e., Microsoft Word, Excel, PowerPoint, Access) to create and communicate information in correct format. 7) Effectively communicating with stakeholders through verbal and written means. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). OR Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Information Management, Business Administration, Data Analytics or Computer Science. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. Specialized Experience or Education to qualify for GS-09: Specialized Experience: One year of specialized experience which includes 1) Preparing, transporting, and storing hard-copy records for digital scanning or conversion. 2) Organizing, updating, managing, tracking, and disposing of electronic files. 3) Using typing proficiency to prepare reports and correspondence. 4) Performing quality assurance and control of records and databases according to regulations to correct information accuracy issues. 5) Performing data analysis provide insights and aid decision-making. 6) Developing efficient methods to store, organize, access, and retrieve electronic information. 7) Utilizing office automated computer systems and applications (i.e., Microsoft Word, Excel, PowerPoint, Access) to create, analyze, and communicate information in correct format. 8) Effectively communicating with stakeholders through verbal and written means. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Information Management, Business Administration, Data Analytics or Computer Science. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: Customer Service (Clerical/Technical)Data ManagementProblem SolvingTechnology Application Time in Grade Requirement for GS-07: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). Time in Grade Requirement for GS-09: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address RE-W2SM04 US ARMY ENGINEER DISTRICT-PITTSBURGH DO NOT MAIL Pittsburgh, PA 15222 US
• Name: Army Applicant Help Desk