The position is located within a CPAC or within Revenue Operations Finance and Logistics supporting the CPAC framework, and is organizationally aligned under the Chief Financial Officer in the Fiscal Service Department. Revenue Operations is the parent organization of the CPAC framework that consists of seven regionally consolidated business entities established to enhance revenue operations throughout the VHA network.

Duties

Perform thorough review of obligations that have been established by Contracting, Logistics, and Revenue Departments to determine accuracy of costing, and appropriateness of purchases orders and purchase cards according to the designated fund control point and VA Financial Policies. Process miscellaneous obligations, contracts and other purchase orders in IFCAP in accordance with established procedures. Review Financial Management System (FMS) data to ensure the obligation transmission is successful, accurate, and there are no reconciling differences between IFCAP and FMS. Review and approve all receiving reports for transmission to FMS and IFCAP. Research all daily rejects for miscellaneous orders, service orders, contracts, receiving reports and amendments and makes corrections as necessary to resubmit transaction to FMS. Review daily IFCAP listing to determine if receiving reports are necessary for pending invoices. Ensure no conflict exists, and all segregation of duties policies are followed. Process payments appropriately for all obligated documents. Post payments to obligation documents (liquidation) when payment is processed. Assist internal and external customers with invoice and purchase order questions. Conduct research of purchase and payment history to allow for informed communication with customers. Processes 2237 and 1358 obligations and modifications on a daily basis with accuracy, validity, and funding availability. Issue bills of collection, as necessary. Offset US Bank convenience checks against obligation documents in a timely manner. Examine credit memos and reclaims from vendors to determine appropriateness. Forward valid credit memos to the Austin FSC for processing. Evaluate list of invoices pending certification in the electronic certification system (i.e. IPPS) and ensures actions are completed to avoid interest penalties and lost discounts. Maintain and/or manage the Transit Benefit program for all CPAC employees. Develop comparative data to reflect complex relationships between accounts and time periods. Assist in training of personnel in the use of IPPS, FMS, and IFCAP, and other systems as assigned. Process refund vouchers for payment and enters data into agencies financial management and accounting system for payment. Ensure materials received are authorized and are correct for payment, identifying and reconciling for discrepancies. Perform comprehensive analysis and evaluations according to procedures for the reconciliation and balancing of all Payable and Undelivered Orders Reports in FMS and IFCAP as required. Conduct timely, accurate, and continuous follow-up on aged obligations. Direct and perform research of current accounts, historical data, source documents, etc., to develop and explain detailed information not otherwise readily available. Identify significant changes and determines the involved transactions that caused the discrepancies. Communicate with Revenue Departments, Logistics, and Contracting to determine appropriate action to resolve any and all aged obligations. Insure proper accounting procedures are enforced to accurately record financial transactions. Plan and document the comprehensive analysis of the financial reports and account evaluations. Review, audit for accuracy, and reconcile assigned fund control point balances against the status of allowance daily. Review and audit the procurement requests that are still pending and committed, but not obligated within the fund control point. Review purchase card orders that are pending reconciliation and notify the purchase card holders of all aged purchase cards to request they are reviewed for validity. Provide detailed recommendations for improvement based on the above process. Participate in Accounting Section cross-training to gain knowledge of total accounting concepts and performs other duties as assigned. Work Schedule: M-F 8:00am-4:30p Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Accounting Technician/PD00318A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/18/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Ensuring proper accounting procedures are used to accurately record financial transactions. Performing the examination, verification, and maintenance of accounts and accounting data. Performing technical audit functions, developing, or installing revised accounting procedures. Performing a thorough review of obligations that have been established to determine accuracy of costing, and appropriateness of purchases orders and purchase cards according to the designated fund control point and VA Financial Policies. Processing payments appropriately for all obligated documents. Communicating with departments to determine appropriate action to resolve any aged obligations. Evaluating invoices pending certification in electronic certification system. Planning and documenting the comprehensive analysis of financial reports and account evaluations. You will be rated on the following Competencies for this position: AccountabilityAccountingAttention to DetailResearch Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address VA NCCPAC Madison 8001 Terrace Ave Middleton, WI 53562 US
• Name: Jessica Pinckney
• Phone: 843-739-5122
• Email: [email protected]