About the Position: Incumbent performs a wide variety of administrative management duties under the general supervision of the Staff Action Officer. Incumbent proceeds independently to plan and carry out assignments to include obtaining and presenting data and advice necessary for the proper functioning and management of the organization.This position may require temporary duty travel 5-10% of the time.

Duties

Initiate Requests for Personnel Action utilizing the Defense Civilian Personnel Data System (DCPDS). Coordinate and fulfill office training requirements. Assure accurate employee records are maintained. Prepare and review contract modification packages to ensure completeness. Check funding allocations for all payment estimates and change orders. Input payment estimates, change orders, fund commitments and obligations into an automated financial management system. (For example Corps of Engineers Financial Management System, CEFMS). Compile contract data and assist in the preparation of reports. Purchase supplies or services under authorized dollar amount. Determine appropriate procurement method and maintain purchase records. Track receipt of supplies and services to ensure the office receives goods and services on time. Resolve invoice discrepancies and assists vendors with nonpayment resolution. Maintain an office library consisting of Army Regulations, publications, procedures, and forms. Compose written correspondence in accordance with the Army correspondence regulation. Compile and maintain information and statistical data to prepare various recurring and nonrecurring reports. Serve as the liaison between multiple field offices and District level staff for assistance with a variety of administrative problems.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Position requires a qualified typist.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized experience for GS-06: One year of specialized experience equivalent to at least the GS-05 grade level in the Federal service which includes: (1) Performing clerical and administrative work in an office setting; and (2) Ordering office supplies and equipment; and (3) Using word processing software to produce a variety of documents (i.e. correspondence, memorandums, letters, reports, etc.); and (4) Receiving incoming mail and disbursing to appropriate employees. Specialized experience for GS-07: One year of specialized experience equivalent to the GS-06 grade level in the Federal service which includes performing duties that include: (1) providing all aspects of administrative support within an office; (2) maintaining time and leave records for an office; (3) purchasing office supplies and equipment using an office purchase credit card in accordance with office guidelines and policies; (4) preparing and monitoring documents required for procurement actions using a financial management system such as Corps of Engineers Financial Management System (CEFMS); and (5) accepting budget status to determine availability of funding. Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors. You will be evaluated on the basis of your level of competency in the following areas: AccountabilityAdministration and ManagementAttention to DetailBudget AdministrationClericalComputer SkillsControl of FundsCustomer ServiceDecision MakingFlexibilityIntegrity/HonestyInterpersonal SkillsLearningReading ComprehensionReasoningSelf-ManagementStress ToleranceTeamworkTechnical Competence

Education

This job does not have an education qualification requirement.

Contacts

• Address RL-W07404 US ARMY ENGINEER DISTRICT-MOBILE DO NOT MAIL Mobile, AL 36628 US
• Name: Army Applicant Help Desk