This position is located in the Farm Service Agency, Oklahoma State Office, located in Stillwater, Payne County, Oklahoma. Serves as secretary and personal assistant to the State Executive Director (SED) with responsibility for performing and coordinating a variety of administrative and clerical support functions necessary for the effective operation of the SED's immediate office and the State FSA Office (STO).

Duties

Manages the administrative functions of the State Executive Director (SED) office. Receives and reviews incoming correspondence, reports, and other documents addressed to the SED, State Office (STO) and the State County Office (STC). Provides substantive information and resolves problems or inquiries pertaining to administrative operations and policies of the office. Serves as the liaison between the SED and other STO staff members. Independently composes responses to requests for general information and prepares letters of acknowledgement and commendation for the SED's signature. Receives and screens visitors and telephone calls for the SED's office, determining their nature and purpose. Responsible for managing and updating State Share Point Site Possesses advanced Microsoft Suite skill level.

Requirements

• You must be a US Citizen or US National
• Males born after 12/31/1959 must be Selective Service registered or exempt
• Subject to satisfactory adjudication of background investigation and/or fingerprint check
• Successful completion of one-year probationary period, unless previously served.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify at https://www.e-verify.gov/

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date 07/22/2024 of the announcement including specialized experience and/or education, as defined below. For the GS- level 5: One full-time year (12 months) of specialized experience equivalent to the GS-4 grade level that demonstrates experience applying administrative rules and regulations to coordinate and perform clerical and administrative processes and functions of an office. In addition, experience which demonstrates knowledge of grammar punctuation, format and style to prepare correspondence, memorandums and other documents utilizing word processing and other automated systems. OR 4-year course of study leading to a bachelor's degree, OR a bachelor's degree in any field of study. OR A combination of education and experience. For the GS- level 6: One full-time year (12 months) of specialized experience equivalent to the GS-5 grade level that demonstrates: coordinating monitoring and performing clerical and administrative functions, duties, priorities commitments, policies, and programs of an office. In addition, experience demonstrating knowledge of grammar, punctuation, format, and style to prepare correspondence, memorandums and other documents utilizing word processing and other automated systems. For the GS- level 7: One full-time year (12 months) of specialized experience equivalent to the GS-6 grade level that demonstrates: coordinating monitoring and performing all the clerical and administrative functions, duties, priorities commitments, policies, and program goals of an office. In addition, experience demonstrating knowledge of grammar, punctuation, format, and style to prepare correspondence, memorandums and other documents utilizing word processing and other automated systems. For the GS- level 8: One full-time year (12 months) of specialized experience equivalent to the GS-7 grade level that demonstrates secretarial work to independently coordinate, monitor and perform all the clerical and administrative functions, to include time and attendance and travel regulations. In addition, experience coordinating the work of others and independently setting procedures and guidelines for others to follow demonstrating knowledge of grammar punctuation, format and style to prepare correspondence, memorandums and other documents utilizing word processing and other automated systems. MANDATORY SELECTIVE PLACEMENT FACTOR: Applicant must be able to type a minimum of 40 words per minute (wpm) AND have significant knowledge of office automation systems. For more information on the qualifications for this position, click here: http://www.opm.gov/qualifications/Standards/group-stds/gs-admin.asp. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

THE SUBSTITUTION OF EDUCATION IS NOT QUALIFYING FOR THE GS-6/7/8 LEVEL.

Contacts

• Address Farm Service Agency 1400 Independence Ave SW Washington, DC 20250 US
• Name: Jose Deguzman
• Email: [email protected]