About the Position: Maintains the superivosr's calendar on a personal computer. Coordinates supervisors' calendars with the Defense Language Institute calendars as needed to ensure agreement and/or deconfliction of appointments and meetings as applicable.

Duties

The duties of the developmental grade level positions are identical to those of the full performance level, however, they are performed with more specific guidance and under more-than-normal supervision. This list is not all-inclusive. Arranges the scheduling, location, and distribution of agenda for meetings. Notifies individuals when appointments must be rescheduled and arranges mutually convenient times for new appointments. Serves as hand-receipt holder for the organization. Coordinates and/or assists in the preparation of management presentations, such as preparing Powerpoint slides, flow charts, and graphs using various applications for information briefings and program files. Types a variety of materials in rough draft or final form from written material. Reviews outgoing correspondence for conformance with local policy and regulatory format.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 30 Percent or More Disabled VeteransCurrent Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Department of Defense (DoD) TransferPeople with Disabilities, Schedule APriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. To Qualify at the GS-05 Level Specialized Experience: One year of specialized experience which includes; 1.) Using a computer and computer software to create a variety of documents; 2.) Maintaining office files; 3.) Answering phone calls and receiving visitors appropriately. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. Time in Grade Requirement: Candidates may be advanced without time restriction to positions up to GS-5 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary competitive appointment. All applicants must meet applicable time-in-grade and specialized experience requirements within thirty (30) days after the closing date of the announcements. To Qualify at the GS-06 level Specialized Experience: One year of specialized experience which includes; 1.) Performing a variety of clerical and administrative work for an office using various office automation applications; 2.) Maintaining a schedule/calendar for an organization; and 3.) Proofreading and/or editing correspondence and/or technical documents. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). All applicants must meet applicable time-in-grade and specialized experience requirements within thirty (30) days after the closing date of the announcements. To Qualify at the GS-07 level Specialized Experience: One year of specialized experience which includes; (1) Preparing a wide variety of recurring and nonrecurring personal and executive correspondence, reports, and other documents from information obtained from the staff, files, and other sources; (2) Reviewing and processes incoming and outgoing correspondence, reports, and other materials; (3) Maintaining calendar, coordinating meeting arrangements, and schedules meetings conflicts. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06). All applicants must meet applicable time-in-grade and specialized experience requirements within thirty (30) days after the closing date of the announcements. Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors. You will be evaluated on the basis of your level of competency in the following areas: Administration and ManagementManages and Organizes InformationOral CommunicationTechnical Competence

Education

Education Requirement for GS-06 and GS-07 Levels: Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address EY-APF-W1ECAA DEFENSE LANGUAGE INSTITUTE -DLIFLC AND P DO NOT MAIL Presidio of Monterey, CA 93944 US
• Name: Army Applicant Help Desk
• Email: [email protected]