This position is located in the Chicago District office of the Office of Field Operations, Regulatory Operations. The position reports to and provides assistance to the Supervisory Program Manager by analyzing and implementing a variety of district management and administrative policies and procedures, providing direct administrative and analytical support to the District Manager.

Duties

Compares alternatives for solving problems. Records and consolidates data. Organizes and prioritizes documents directed to the Supervisory Program Manager for action or review. Organizes and prioritizes correspondence directed to the Supervisory Program Manager for action or review. Communicates via telephone in support of and on behalf of the program area manager. Communicates via email in support of and on behalf of the program area manager. Communicates in-person in support of and on behalf of the program area manager. Coordinates the process for new grants of inspection. Provides overview of the application process to prospective grantees. Presents complete grant applications to the approving authority. Maintains a database and filing system pertaining to grant applications. Serves as a focal point for communication between the district leadership, Resource Manager, and the prospective grantee. Prepares grant of inspection documents. Ensures correspondence is properly routed to all interested parties within the Agency. Provides backup and assistance to the Resource Management Specialists. Makes initial review of grant application to review for completeness. Coordinates flow of visitors within the district office. Enforces security requirements of visitors. Maintains current knowledge of government and Agency security policies. Oversees proper identification of visitors.

Requirements

• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• U.S. Citizenship is required.
• May be subject to satisfactory completion of one year probationary or trial period.
• If you are selected, you may need to complete a Declaration for Federal Employment (OF-306) prior to being appointed to determine suitability for Federal employment and to authorize a background investigation.
• False statements or responses on a resume or application can jeopardize employment and may be grounds for disciplinary action, including removal from Federal service.
• Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
• If you are newly hired, the documentation you present for purposes of completing the Department Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS "E-VERIFY" system.
• Must pass the E-Verify employment verification check. To learn more, including your rights and responsibilities, visit E-Verify at https://www.e-verify.gov/
• Selectee must be able to obtain and maintain a security clearance. Failure to successfully meet these requirements could lead to adverse action proceedings including possible termination.
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.

Qualifications

Applicants must meet all qualifications and eligibility requirements (including time-in-grade restrictions, specialized experience and/or education) by the closing date of the announcement, as defined below: Time in grade: Applicants must meet one year at the next lower grade to be considered for the next higher grade (e.g. one year at the GS-05 grade level for consideration at the GS-07 grade level.) For the GS-07 level: Applicants must have one year of specialized experience (equivalent to the GS-05 level) that demonstrates: 1) Knowledge of resource management, financial principles, and program administration. 2) Experience with clerical or office work performed independently, and under general supervision. 3) Written and oral communication skills by developing documents to establish formal agreements, and email correspondences providing status updates on assignments and establishments. For the GS-09 level: Applicants must have one year of specialized experience (equivalent to the GS-07 level) that demonstrates: 1) Experience performing variety of administrative functions including tasks such as coordinating approval of documents to establish formal agreements, report preparation, or organizing meetings. 2) Organizational ability, such as organizing and prioritizing reading material, disseminating information, collecting, tracking, and recording forms, checklists, or other documents, preparing and maintaining automated information on a variety of databases or programs. For more information on the qualifications for this position, click here: OPM Qualifications Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Applicants can also qualify at the GS-7 level via education in one of the ways listed below:

• 1 full year of graduate level education.
• Superior academic achievement: S.A.A. is based on (1) class standing, (2) grade-point average, or (3) honor society membership.

Applicants can also qualify at the GS-9 level via education in one of the ways listed below:

• Master's or equivalent graduate degree
• 2 full years of progressively higher level graduate education leading to such degree;
• LL.B. or J.D., if related.

Equivalent combinations of education and experience are also qualifying at the GS-7 and GS-9 grade levels. For more information on the qualifications for this position, click here: OPM Qualifications.

If education is required or being used to qualify, you must submit a copy of your college transcripts. An unofficial copy is sufficient with the application if it includes your name and the necessary course information; however, if you are selected, official transcripts will be required prior to entering on duty. Education must have been successfully obtained from an accredited school, college or university. If any education was completed at a foreign institute, you must submit with your application evidence that the institute was appropriately accredited by an accrediting body recognized by the U.S. Department of Education as equivalent to U.S. education standards. There are private organizations that specialize in this evaluation and a fee is normally associated with this service. For a list of private organizations that evaluate education, visit the NACES website. All transcripts must be in English or include an English translation.

Contacts

• Address Food Safety and Inspection Service 1400 Independence Ave SW Washington, DC 20250 US
• Name: Debbie Romeyn
• Phone: 612-852-7777
• Email: [email protected]