The Supervisory Budget Analyst is responsible for establishing and maintaining a complex integrated system of financial systems and services which contributes to the effective management control over facility operations. As minimum, these services include budgeting, workload/cost analysis, payroll, and active participation in the overall planning, managerial financial analysis and reporting.

Duties

Major duties include but not limited to: Ability to train new and seasoned staff to cover daily operations in anticipation of leave and vacancies. Provide guidance and assistance to staff to resolve complex problems, interpret guidance or address technical issues. Conduct regular staff meetings to share current information and train/refresh staff on various procedures. Provide explanations to leadership regarding operations or findings in specific accounting scenarios. Actively engage with communication and training activities with any staff involved with accounting processes. Compose letters, memos and operating procedures, directives and/or guides to convey financial management/accounting activities. Monitors FCPs to ensure obligations and expenditures are costed properly and established within budget ceilings. Provides cost/budget reports to Service Chiefs, Facility Leadership, and VISN Staff for facility programs. Performs budgeting for unstable operating programs that require reprogramming during the year to accommodate changes in patient workload, FTE increases, pay raises, etc. Analyze financial and budgetary relationships to develop recommendations for appropriate actions. Resolve difficult forecasting challenges due to changes in programs or gaps in historical data. Formulate personal service cost estimates based on complex payroll requirements for management reporting. Work with individual program offices to ensure spend plans are in place and executed by end users in advance of any cut-offs. Accurately and efficiently provide roll-up data from Annual Business Plan submissions to management with a very short time frame for high level decisions on resource allocation. Quickly analyze spending and request appropriate adjustments to obligations to ensure sufficient funding is available for community care funds on a monthly basis. Other duties as assigned. Work Schedule: Monday - Friday, 8:00 am to 4:30 pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for Ad-hoc telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Supervisory Budget Analyst/PD010300 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/11/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: prior experience managing a budget department, ability to lead or supervise, experience in budget formulation, justification, and presentation, monitoring budgets, including expenditures or cash flow; preparing budget requests or justifications for funding; presenting budget estimates or requests to higher management; analyzing or interpreting financial information; preparing complex financial statements or reports; making improvements, solving problems, or taking corrective action when problems arise; implementing, monitoring, or maintaining internal control systems to ensure protection against fraud, waste, and mismanagement. You will be rated on the following Competencies for this position: Developing Others - Develops the ability of others to perform and contribute to the organization by providing ongoing feedback and by providing opportunities to learn through formal and informal methods. Interpersonal Effectiveness - Demonstrates mastery of interpersonal interaction, encourages diversity, develops collaborative relationships, and contributes to a culture of civility and trust. Budget Administration - Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems. Financial Analysis - Knowledge of the principles, methods, and techniques of financial analysis, forecasting, and modeling to interpret quantitative and qualitative data; includes data modeling, earned value management, and evaluating key financial indicators, trends, and historical data. Stress Tolerance - Deals calmly and effectively with high stress situations (for example, tight deadlines, hostile individuals, emergency situations, dangerous situations). Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although the incumbent is expected to be able to perform some light physical activity. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Dayton VA Medical Center 4100 West Third Street Dayton, OH 45428 US
• Name: Amy Huguenot
• Email: [email protected]