Primary purpose of this position is to provide a range of complex administrative management services, ensuring clerical and administrative support are accomplished with accuracy and reliability. Position provides professional and administrative guidance to all the various subordinate service sections. This position requires the ability to work independently in completing most assignments with little direction.

Duties

Performs administrative support work which requires extensive searches of records, references and other materials. Prepares, prints and disseminates a wide variety of recurring and nonrecurring reports and other documents. Compiles data and prepares monthly, quarterly and yearly reports. Researches and collects data for special pharmaceutical reports and other reports as needed. Independently prepares agenda and takes minutes for the Pharmacy Service meetings (i.e., P&T Committee, USP Committee and other interprofessional meetings). Serves as the primary timekeeper for Pharmacy Service. Functions as the subject matter expert for the VA Time and Attendance System (VATAS). Independently posts time cards on a daily basis. Monitors, processes increases and decreases as directed by the Chief of Pharmacy or Program Analyst to ensure adequate funding levels. Helps maintain logs of all purchases utilizing Excel and/or provided budgeting program; log provides type of purchase, cost, purchase order number and remaining control point balance. Assist in researching files for purchases, costs, quantities, vendors, etc. Independently sets up and schedules classes, enrolls employees in classes, records training results, maintains records and files utilizing TMS. Coordinates travel, which may include making hotel reservations, seminar/workshop reservations, completing the necessary travel forms, coordinating information with the Travel Clerk for preparing necessary travel authority and vouchers. Prepares training requests, core pit forms for submission to Education and Training Committee. Work Schedule: Full-Time, Monday through Friday, 8:00AM-4:30PM - Tour of duty to be determined by supervisor based upon facility needs. AD HOC Telework: VA supports the use of AD HOC telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for AD HOC telework. AD HOC Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant (OA)/PD03594O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/21/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Serves as a primary point of contact for information concerning personnel and administrative actions and procedures; Reviews correspondence to ensure compliance with format, accuracy, grammar and factual correctness; Performs time keeping duties using an automated reporting system; Processing training requests; Purchases equipment, supplies and services; Reviews travel authorizations and vouchers. You will be rated on the following Competencies for this position: Budget AdministrationClericalEmployee DevelopmentOrganizational Stewardship Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mainly sedentary. However, there will be walking, standing, bending, and carrying and lifting of light items such as packages, office supplies and books. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Biloxi VA Medical Center 400 Veterans Avenue Biloxi, MS 39531 US
• Name: Lesa Lang
• Phone: 804-566-8397
• Email: [email protected]