This position is located within the Phoenix VA Healthcare System. The primary purpose of the Secretary position is to provide administrative coordination and support to a member of the Executive Leadership Team.

Duties

Duties include, but are not limited to: Serve as the Talent Management System (TMS) and Personal Identity Verification (PIV) sponsor to meet the computer information needs for the Executive Leadership Team. Develop, implement, and/or maintain effective office standard operating procedures to satisfy program goals and supervisor's priorities. Manage office equipment inventory to include recommendation for maintenance, replacement, and turn-in according to VA policies and regulations. Extract and summarize data from various information systems to develop narrative and statistical reports. Utilize a Government Purchase Card to acquire necessary office supplies for the staff. Perform a wide variety of administrative and organizational functions to support the assigned section. Manage meeting logistics, coordinating room reservations, setting up conference calls, and recording and generating meeting minutes as necessary. Serve as the Travel Coordinator, submitting travel requests and managing travel arrangements and reimbursement submissions for assigned staff. Prepare and review correspondence, spreadsheets, graphs, presentations, logs, reports, and other documents and route for final submission. Serve as Timekeeper, updating time cards on a daily basis to ensure accurate accounting of all leave. Manage section incoming calls, voicemails, and route to appropriate staff to ensure customer inquiries are answered. Coordinate meetings, events, and manage calendar for the ELT to ensure obligations with internal and external key stakeholders are met. Work Schedule: Monday-Friday, 8:00am-4:30pm. Telework: Not available Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD13635A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/21/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-8 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: ability to perform a variety of clerical, administrative, and technical duties/responsibilities; skilled in a variety of computer programs, databases, and internet/intranet platforms needed for researching, tracking, reporting, purchasing, and travel coordination purposes; and proficient in written and oral communication. You will be rated on the following Competencies for this position: Attention to DetailClericalManages and Organizes InformationTechnology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work requires sitting, walking, standing, bending, and carrying of light items such as papers, binders, and books. Pace is fast and possibly stressful at times. Auditory acuity to transcribe dictation is necessary. Visual acuity to accurately transcribe information into reports is essential. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Carl T Hayden Veterans' Administration Medical Center 650 East Indian School Road Phoenix, AZ 85012 US
• Name: Ricky Clark
• Phone: 319-509-6482
• Email: [email protected]